Job Vacancies at Aspen Pharma Group

Overview

•  Manage the costing and management accounting departments
•  Ensure accurate costs are prepared for Production
•  Manage and control costing systems and procedures
•  Ensure expenses are recovered by product costs
•  Ensure tender costs are accurately prepared

Responsibilities

Costing system management

•  Oversee costing policies, systems and methods, ensuring integrity, accuracy and security of costing tables and data
•  Provide standard cost parameters, prepare procedural framework for costing products, and authorise standard costs for production
•  Prepare commercial evaluations for re-alignments and cost analyses
•  Align factory and marketing cost-saving initiatives and identify cost reduction and efficiency improvement opportunities
•  Plan for costing of tender products, liaising with divisions and facilities in preparation for tenders; propose and control tender costs
•  Manage/ facilitate costing system audits

Management accounting, advisory and reporting

•  Oversee all management accounting activities, including rate and price variances, FIFO/NRV, working capital analysis, balance sheet recons, sales and cost of sales, inter-company balances
•  Provide decision making information and calculations to management
•  Provide commercial and operational trend analysis and impact studies
•  Maintain communication with relevant stakeholders
•  Recommend system and process improvements for SA Operations
•  Educate non-financial managers on costing processes
•  Document and report deviations from policy to Head of Finance
• Projects
•  Recommend, initiate and co-ordinate value added projects

Internal controls

•  Oversee the maintenance of internal controls, identifying risks and weaknesses and putting measures in place to correct/ mitigate them
•  Ensure SOP’s are rolled out across SA Operations, manage, control and maintain Financial SOP’s on Doc Compliance
•  Conduct evaluative studies of financial policies

Unit management

•  Provide input into unit strategy and operational objectives
•  Guide operational planning and advise on prioritisation of activities
•  Provide input into budgets and resource requirements for the unit
•  Request and allocate assets and resources for the fulfilment of work objectives and monitor their use
•  Provide unit staff with day-to-day direction and tasks
•  Authorise payments for creditors (cheque signatory)

Requirements
Requirements

Background/experience

•  6 to 8 years’ working experience in a financial management environment
•  Experience in accounting in a manufacturing environment, and in the management of staff
•  B.Com degree in Financial field

Specific job skills

•  Computer literacy: proficiency in Excel, Word, Powerpoint, and a fully integrated ERP system
•  Completion of articles advantageous

Competencies

•  Offering Insights
•  Maintaining Accuracy
•  Managing Performance
•  Following Procedures
•  Interrogating Information
•  Finalising Outputs

Accountability & Decision Rights

•  Set overall direction for direct reports, in alignment with policies and objectives
•  Execute objectives consistently
•  Hold staff accountable to established policies
•  Manage the budget for the unit and for small projects

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Overview

•  Accountable for the operational administration and coordination of compensation and benefits

Responsibilities
Benefits & compensation

•  Administer exit forms for senior compensation (shares and incentives)
•  Administer the Salary Increase Process, in collaboration with Finance
•  Administer the Provident Fund, Medical aid, Funeral Schemes, Loans (Educational, Study and Emergency) and acting allowance for employees
•  Coordinate benefit road shows onsite with relevant external stakeholders
•  Assist with administering the recognition awards programme

Plan & process

•  Provide recommendations to management on improvement in administrative processes related to areas of responsibility
•  Stay up to date on developments, trends, legislation and regulations

Reporting & record keeping

•  Coordinate and consolidate the gathering of information for reporting
•  Compile detailed reports for submission to internal stakeholders and management
•  Analyse consolidated data in own area of responsibility and provide recommendations to line manager
•  Monitor and control data integrity in all databases in area of responsibility
•  Ensure the storage of employee records on the filing systems are accurate.
•  Maintain and update employee records and systems as required

Stakeholder relations

•  Communicate with external service providers to achieve work objectives and to maintain relationships
•  Communicate with employees and management, to assist and convey information
• General office support/ Administrative support
•  Provide and coordinate systematic and dependable support services
•  Oversee employee day to day queries through HR Helpdesk system
•  Administer monthly data input (onboarding, off boarding, benefit changes, internal movement)
•  Administer contract of employment offers for HRBP’s
•  Oversee audit requests from regulatory bodies and internal requests

Requirements
Background/experience

•  5 years’ experience in a HR administration/compensation and benefits role or similar field
•  Minimum of a 2 Year Diploma in Administration/Compensation and Benefits or similar
•  Computer literate – MS Office package at intermediate level

Specific job skills

•  Broad working knowledge and understanding compensation and benefits concepts, terminology and the interrelatedness of these within Human Resource Practises
•  Knowledge and experience in payroll systems

Competencies

•  Information Gathering
•  Taking Action
•  Attention to detail
•  Planning and Organising

Accountability & Decision Rights

•  Ownership and leadership of advanced and highly specialised administrative, operational, customer support and computational tasks
•  Apply substantial organisational knowledge to deliver service and/ or support with sensitive, confidential information and complex administrative/ operational processes
•  Implement policies and procedures appropriate to the organisation
•  Provide team leadership or guidance to small or low-impact groups
•  Advise on and handling escalated issues from lower level employees/ contractors
•  Oversight of work of others in a major process, program, or product

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Overview

•  Responsible for internal and external calibrations of equipment and machinery in PE facility
•  Repair and maintain calibration equipment according to standards
•  Ensure continuous availability and functioning of production systems, adhering to GMP and safety requirements
•  Continuous improvement in calibration methods and test equipment
•  Perform internal audits and act as representative during auditing

Responsibilities

Planning and Operational Support

•  Act as a technical/ subject matter resource
•  Facilitate implementation of current processes, including training of staff on SOPs and maintenance of equipment/ machinery
•  Identify shortcomings and provide input into changes or improvements to policies, processes, tools and techniques

Equipment Maintenance and Calibration

•  Update and maintain calibration schedule/ maintenance programme
•  Identify opportunities to conduct in-house calibration
•  Implement initiatives and projects to expand in-house accredited calibration competence and service
•  Repair and conduct preventative maintenance on equipment according to standards, job cards and maintenance schedule
•  Calibrate equipment and machines according to standards and calibration schedule
•  Monitor calibration of equipment by external service providers
•  Manage and attend to call-outs for machine/ equipment breakdowns
•  Complete and record job cards in system as required/ per call-out
•  Report calibration deviations and equipment/ instrument failures
•  Compile and update route maintenance according to Pragma
•  Review job cards to identify trends and corrective actions for continuous improvement
•  Recommend changes to maintenance and calibration procedures, methods and test equipment
•  Develop, review and implement SOPs for equipment used for calibration

Calibration Audits

•  Perform planned calibration inspections and tasks according to internal audit calibration schedule
•  Represent calibration in external audits

Reporting and record-keeping

•  Gather information required for reporting and report on deliverables
•  Complete and consolidate standard documents
•  Document and file data according to SOPs and regulation
•  Update and maintain records and systems
•  Retrieve supporting documentation and records to facilitate and support query resolution

Requirements
Background/experience

•  Trade Tested Electrician with 2 to 4 years’ post Apprenticeship experience as an Electrician

Specific job skills

•  Comprehensive knowledge of mechanical and electric repair and maintenance of Pharmaceutical calibration equipment
•  Knowledge of computerised maintenance systems (Pragma) would be an advantage
•  Understanding of pharmaceutical manufacturing, standards and compliance requirements
•  Physically capable of lifting/ moving heavy equipment
•  Ability to interpret and implement policies, processes and objectives

Competencies

•  Information Gathering
•  Interrogating Information
•  Pragmatic Action
•  Meeting Deadlines
•  Finalising Outputs
•  Maintaining Accuracy

Accountability & Decision Rights

•  Apply advanced competencies and skills, comprehensive knowledge of technical, quality and regulatory standards
•  Independently resolve issues and complex matters

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KEY RESPONSIBILITIES

Demand Planning

• Review and verify the demand forecast downloaded in ERP system.
• Review the Inventory level projection file (ILP) and RO list.

Supply Planning

• Monthly sales and operation process.
• Reschedule backlogs daily, and prioritise and expedite as needed.
• Long-term planning (6 months +). Identifying capacity constraints.
• Firming of orders on ERP as per demand forecast, obtain authorization as per the approvals framework and distribute to suppliers.
• Regular follow up with suppliers on open order status.
• Demand Forecasts verified and shared with suppliers.
• Manage all supply related activities for site changes.

Reporting and performance management

• Stock-out reports – Perform stock-out analysis.
• Vendor Performance Management - compile quarterly reports
• OTIF reports – maintenance and distribution
• Compile and update monthly and quarterly sales forecast reports.
• Maintain tracker for non-conforming stock investigations and claims.
• Maintain obsolescent stock report.
• Report on budgeted, planned and actual sales.

Logistics Planning

• Plan shipments on weekly basis based on sales plan to achieve OTIF
• Liaise with manufacturing sites, logistics service providers to ensure documentation is available and is processed with shipments
• Track shipments including raw material shipments (Toll)
• Identify any risks to delivery of our orders
• Coordinate actions emanating from the projects meetings

Planning & procedures

• Oversee work / serve as a lead technical expert in a complex area/project

Asset/ Resource coordination

• Provide input into required changes in resources to enable achievement of own objectives
• Determine resource needs of own area of work; request and allocate required assets and resources for the fulfilment of work objectives

Technical expertise

• Optimise current processes; identify gaps in current policies/procedures
• Propose changes or improvements to management on processes, tools, techniques, and products
• Provide technical advice for issues experienced by internal stakeholders

Accountability & Decision Rights

• Apply advanced and mastered knowledge of concepts, methods, terminology, codes, quality standards and specialised job requirements
• Provide updates to management regarding team or operational performance, work progress and quality
• Serve as a technical advisor to management to resolve the most complex technical challenges, and handling escalated issues as a lead technical expert
• Escalate out-of-policy matters

Independent decisions relating to:

• Non-routine issues
• Correction and/ or containment of errors of significant impact (financial loss, customer business, materials and/ or equipment downtime)
• Prioritisation of tasks and responsibilities within overall direction and clearly defined parameters/ schedules and established policies, practices, guidelines, and quality and safety checks

Requirements

EDUCATION & EXPERIENCE

• Matric
• 6+ years of Buying experience
• National Diploma in Logistics or Supply Chain Management

SKILLS AND KNOWLEDGE

• Computer literate – MS Office
• Production planning
• Sound understanding and knowledge of MRP/ MPS logic

Competencies

• Interrogating Information
• Making Decisions
• Planning and Organising
• Meeting Deadlines
• Customer Awareness

Innovation, Creativity and Problem-solving

• Demonstrate initiative, creativity, outstanding problem-solving skills and reliability
• Work requires problem resolution to non-standard and unique technical, operational and business challenges
• Work with team to resolve more complex tasks and day-to-day technical/ procedural challenges. Often handles escalated issues
• Regularly serve as a technical advisor to management to resolve the most complex technical challenges. Regularly leads others in identifying original and resourceful approaches to challenging and unusual work situations
• Independently resolve highly complex service/ support problems, escalating out-of-policy matters