Human Resources Administrator - Alberton at Rand Water

Job Advert Summary    

• The incumbent will focus on providing accurate, consistent, and high-quality administrative support to the Human Resources Representatives to enable them to always provide an efficient and professional service to the Business Units.  The incumbent’s duties will involve the full value chain HR services and may not be limited to specific areas of Human Resources

Minimum Requirements    

• Grade 12
• HR Certificate / Diploma
• National Diploma in Human Resources Management or Business Administration or an equivalent NQF Level 6 qualification will be an advantage.
• 1-2 years’ experience in an administration role preferably an HR Environment
• Good communication skills (verbal and written)
• Computer Literacy (MS Office suite)
• A valid driver’s licence and the ability to pass K53 test will serve as an advantage.  

Primary Duties    

Support processing of new applications by short listing applicants, preparing interview guides,    assisting with interviewing process, testing, and reference checking applicants according to RW HR policies and procedures including:

• Providing support to the Human Resources Representatives for the interviews including making the relevant logistic arrangement where needed.
• Assist in notifying candidates timeously for interviews with the relevant contact details.
• Verify that the new applicant forms are completed and submitted with the correct supporting documents.
• Assist with the informing candidates on the outcomes of the interviews and ensure that the regret letters are processed accordingly.
• Booking of candidates for psychometric/capability assessments (if required)
• Assist and ensure that candidates complete Integrity Probity Assurance (IPA) process correctly.
• Verification of candidate’s qualifications and ID via verifications service provider.
• Co-ordination of exit interview process
• Training, coordination, and monitoring of Performance Management Contract
• Human Resources Administration as required by the HR department.
• Assist employees on all HRIS administration related queries (adhoc).
• Assist with the coordination of training courses, workshops in line with their Personal Development Plan submission (adhoc).

Knowledge    

• Computer Literacy
• Good Communication Skills (verbal and written)
• General administration
• Policies and procedures
• Knowledge of SAP
• Diary Management

Skills    

• General Secretarial and Administrative skills
• Performance and results orientated.
• Document management (Record keeping)
• Planning and Organising skills.
• Communication etiquette (Telephone and Email)
• Ability to liaise at senior level.
• Ability to work under pressure.
• Customer service orientated.
• Good interpersonal skills
• Problem-solving skills
• Attention to detail.
• Project management skills

Attitude    

• Positive attitude
• Self-motivated
• Proactive approach
• Task orientated.
• Self-starter
• Maintain confidentiality
• Information management
• Provision of accurate information effectively and timeously
• Courteous and efficient
• Confidentiality Breach
• Breach of POPI Act
• Failure to manage documents that can lead to audit findings or legal proceedings.

Closing Date    
2023/06/04