Human Resources Administrator | G4S Secure Solutions | Centurion at G4S

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which Human Resources Administrator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

The position requires at least 3-5 years of experience within a similar environment. Relevant industry related experience would be advantageous. We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Role Responsibility

Effective HR Administration

New Starters

• Ensure that full vetting process has been followed upon recruitment of new incumbent
• Process all new starter documents and onboarding pack as per HR Guidelines and policy
• Provide advice on benefits offered by the Company and ensure that benefits are linked by Payroll
• Engage on SAGE 300 People and any other legislative systems/portals

Terminations

• Ensure that a resignation letter or dismissal letter is received
• Exit Interview is conducted for resignations
• Complete benefit withdrawals (pension fund, UI19 and Certificate of service) and process Medical Aid cancellation/transfer
• Ensure a movement form is processed
• Terminate on required legislative systems/portals

Other HR/Payroll Related Admin

• Submit monthly payroll related Input to Payroll
• Administration of any and all Employee movements (Promotions, Transfers, Death, etc.)
• Responsible for HR related Policies and procedures and the adherence thereof
• Check regional salary earning analyses to ensure that is correct
• Ensure that Payroll Approval reaches Payroll as per set deadlines
• Process Pay Queries
• Oversee payslip distribution
• Oversee distribution of Pension Fund Statements and IRP5’s annually
• Administer Surveys, projects, employee engagements and the like
• Ensure that requisitions and movements are authorized in line with the DOA
• Ensure that all HR related input is processed on Easy Roster (i.e promotions, transfers, demotions etc.)
• Oversee personnel file administration and ensure all documents are on file. Electronically and Hard Copy.
• Process leave, disciplinary outcomes and beneficiary details on Sage 300 People and Easy Roster
• Check PSIRA registration where required and all other legislated requirements e.g. firearm competency, driver’s license and PDP
• Submit Benefit Application forms to relevant Benefits partner/Insurer (i.e medical aid & multi benefit forms)

Benefits Administration

• Process Workman’s Compensation Admin
• Process death claims
• Process disability claim
• Ensure that employees update beneficiary forms annually
• Administer Maternity leave process and ensure the necessary agreements are in place

Timely and Accurate Reporting and Compliance Audit/Reporting

• Compilation of monthly reporting and management information and KPIs
• PSIRA reconciliation and reporting
• Provident/Pension Fund claims and outstanding information reporting
• Provident/Pension Fund reconciliation
• Various reports as per Management's request

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required

The Ideal Candidate
Qualification and Experience

• Diploma or Degree in Human Resources
• Minimum 5 years experience in a position within Human Resources
• SAGE 300 People (not negotiable)
• Must be efficient in Microsoft Excel

Closing Date: 18th, May 2022