Human Resources Administrator at Moonstone Business School of Excellence

Role Description

• This is an opportunity for an HR Administrator to contribute to the growth of a dynamic company within the financial industry.
• You will have the opportunity to refine our HR process and procedures together with the HR Manager. The role is a great opportunity for a go-getter passionate about administration and organisation.

Job Specification

Record accurate data and personnel information to maintain a quality HR records management system in relation to the following:

• Filing, storing and processing of all HR records and employee personal information;
• HR records for internal & external audits;
• Submissions of employee information for payroll processing;
• Completion of UIF documentation;
• Preparation of HR reports, letters and correspondences when required.
• Apply correct application of leave rules and maintain accurate leave and absenteeism records;

Coordinate and monitor the administration of the hiring, onboarding and offboarding processes:

• Placement of job adverts on BambooHR (internal & external);
• Employment reference checks and pre-employment verifications;
• Liaison with hiring managers & candidates during the hiring process;
• Secure payments for specific accounts of external platforms or recruitment service providers.
• Secure effectiveness in administering onboarding of new employees.
• Coordinate/administer offboarding and retirement process;

Support the daily operations of the HR department i.t.o.:

• Distribution of HR communications, HR policies and processes;
• Respond to and resolve general HR queries;
• Support to Social committee with election of new members and their internal functions;
• Gifts i.t.o. long service awards & farewell functions.
• Assist with administration of IOD and COIDA claims.
• Prepare the evidence and witnesses to counter Disciplinary hearings and CCMA referrals.

Job Required Skills

• Fluent in English and Afrikaans (specifically reading Afrikaans);
• Professional Verbal and Written Communication skills;
• Reliable with a high level of professionalism, discretion, confidentiality and sensitivity;
• Time Management and able to work independently;
• Prioritising & Planning; Able to use initiative and multi-task;
• Ability to work under pressure and follow instructions;
• Accuracy & Attention to detail;
• Advanced skills in Microsoft Office

Qualification & Experience

• Diploma in Human Resource management or equivalent related qualification
• At least 3 years’ working experience and knowledge within an HR environment.
• At least 2 years’ proven HR administration experience
• Sage Payroll or other payroll systems experience will be advantageous
• HRIS (Human Resources Information Systems) experience will be advantageous.