Human Resources Officer at AVI Limited

Job Specification:

Key Performance Areas:

Industrial Relations:

• Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
• Prepare all documentation/information for Disciplinary Hearings and CCMA cases
• Coordinate Monthly Management and Union meetings
• Ensure that disciplinary and grievances are dealt with in accordance with company policies
• Assist with CCMA cases by collecting and analyzing information for the HR Manager

Performance Management:

• Provide employees with relevant documentation with regards to performance management and reviews
• Ensure that IPA’s are submitted on time, maintain a check-list of mid-year and year-end reviews
• Provide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and management

Transformation, Learning and Development:

• Track and submit all business unit training initiatives to the Transformation Admin team
• Coordinate and track all Educational Assistance
• Facilitate the identification of learning needs and areas of development and arrange necessary training
• Facilitate Workplace Skills Plan (WSP) and Annual Training Report (ATR) reporting

Recruitment, Selection and On-Boarding:

• Assist management in the drafting of job profiles, vacancy, package parameters
• Ensure that the recruitment process is followed from start to end in order to recruit effectively and reduce turnover
• Discuss the long and shortlists with line managers and the recruitment lead. Conduct interviews with management and recruitment
• Propose options to the HRM regarding recommended starting salary based on internal and market comparison
• Request the Letter of Appointment (LOA), providing all necessary information to the recruiter, check and sign off the letter before extending the LOA to the manager to sign
• Manage the on boarding of successful candidates and take-on documentation
• Manage the induction process and ensure new employee induction/orientation takes place

Employee Assistance Programme:

• Co-Ordinate the administration around the employee wellness plan, including communication of the LYRA offering
• Provides input and suggestions when setting up employee wellness initiatives, oversee and manage the initiatives

Minimum Requirements:

Experience:                                                                   

• At least 3 years’ experience in an HR Officer role, within a manufacturing and unionised environment is essential
• Experience within Employee Relations, Performance Management, Disciplinary Procedures and HR Administration
• Understanding of job evaluation and grading
• Experience within an FMCG industry is advantageous

Qualifications:

• A completed three-year qualification (Degree or Diploma) in HR or Industrial Psychology

Additional Requirements:

• Knowledge/experience of payroll systems e.g. SAP (non-negotiable)
• Bestime Clocking system knowledge or similar
• Computer literacy (MS Office)
• Sound knowledge of HR practices
• Knowledge of Labour legislation