Jobs at AVI Limited

Key Responsibilities:

People Management:

• Lead, motivate, and engage a talented team of shift leaders and supervisors.
• Implement systems to track KPIs, ensuring performance continuously improves.
• Support staff development through effective training, mentorship, and goal setting.
• Ensure adherence to company’s disciplinary procedures, HR policies, and employee relations standards.
• Maintain a high-performing, engaged workforce while optimizing labor costs in alignment with the MANMAPS framework.

Production Management:

• Oversee all aspects of production, from start-ups and shut-downs to trials and changeovers.
• Lead the integration of new materials, products, and processes with seamless change management.
• Ensure production and quality targets are met efficiently, with a focus on reducing waste, losses, and downtime.
• Provide troubleshooting support and guide your team through problem-solving initiatives to overcome production challenges.

Material Usage & Cost Control:

• Conduct material usage variance analysis and collaborate with management on actionable insights.
• Identify and resolve discrepancies between standard and actual production costs to optimize financial performance.

Systems Management:

• Continuously measure and improve key production KPIs through robust tracking systems.
• Ensure all operating standards are implemented and maintained according to SHEQ, QMS, and food safety regulations.

About You:

• Over 5 years of leadership experience in a production environment, ideally in the food manufacturing industry.
• Proven ability to solve complex production issues, drive continuous improvement, and work collaboratively with stakeholders.
• Expertise in lean manufacturing, WCM/TPM principles, and a strong understanding of the OHS Act.
• Solid financial acumen, with knowledge of supply chain and business processes.
• Bachelor’s Degree in Industrial or Chemical Engineering (preferred).
• Supervisory, Food Safety, and Production Management certifications.

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Key Performance Areas: 

Statutory Reporting

• Manage the preparation and consolidation process for each Site’s Employment Equity submission. Finalise and submit to the Department of Labour by the specified deadline.
• Populate, employment equity, skills development and training spend information for all business units for submission of the BBBEE report.
• Prepares information for annual training reports (ATR) and headcounts for skills planning processes (WSP). Format spreadsheets to enable L&D to submit to the SETA by relevant deadline
• Manage quarterly submission to Stats SA for all Business Units
• Provide data and analysis for additional Head Office statutory reporting
• Monitor master data specific to statutory reports 

Information Analysis

• Monitor integrity of data and highlight any inconsistencies and/or areas of improvement
• Identify master data irregularities and report accordingly
• Identify and look at ways of improved reporting resulting from master data processes
• Ongoing change impact analysis is required to ensure current report set remains relevant
• Adhere to agreed / set stats re data management (e.g. naming standards and storing of files etc.)
• Reports are timeously distributed  

Information Delivery

• Specify design of new and sustainable reports according to business needs and requirements
• Controlling the delivery of information to Business Units timeously and accurately
• Continuous review of current reporting offering to ensure relevance to business and decision making requirements
• Manage and deliver additional reporting requirements as and when required by business in line with current offering and availability
• Relevant distribution and protection of reporting and related content using agreed principles of distribution levels/lists and authorisation control
• Provide training costs report to L&D on a monthly basis
• Extract reports for Month-end reporting (headcount, monthly transaction, payroll breakdown, etc.)
• Extract, validate and provide monthly Leave and Bonus provisions to Financial Shared Services and distribute to site Human Resources Management and Financial Directors
• Manage queries on Leave and Bonus Provision from the Finance community.
• Delivery of information to Business Units timeously and accurately in the form of monthly reports and spreadsheets
• Extract base information from various sources to ensure data accuracy e.g. Wagetype Reporter, VIP Monthly Reports, BI HR Tabular Model  

Payroll Finance

• Prepare monthly payroll reconciliations for NBL, Ciro, Namibia, Zambia and Botswana
• Prepare and assist in monthly payroll recoveries of salary and third party costs from non-NBL companies
• Assist in preparing the monthly PAYE, UIF, SDL recon. Investigate and report reconciling items.
• Liaise with Payroll to ensure all reconciling items are cleared
• Mapping of payroll postings to correct GL/Customer accounts
• Prepare journals for manual payroll postings and send to for approval
• Monthly leave and bonus pay-outs report
• STI and Phantom shares payment allocations

Projects

• Test new developments on SAP database in partnership with ITSS
• Extrapolate data and create meaningful analysis and/or reports as required by business units
• Be innovative in the presentation of reports within the parameters of existing standards and rules 

BI Reporting needs analysis

• Liaise with Business Units regarding reporting needs
• Liaise with ITSS regarding new reports that need to be created
• UAT Testing of new reports
• Manage list of users to have access to the HR reports, communicate with Authorisations on removing and adding users to user groups 

Communication

• Improve communication between HR Admin and business units by actively engaging with business on all HR Admin matters including annual processes as well as process related changes and enhancements 

Knowledge Transfer

• Provide training to Human Resources and business unit staff on how best to run reports and how they can deliver business intelligence reports
• Review standard operating procedures and working instructions, incorporating troubleshooting guides
• Conduct relevant master data training to Payroll team
• Continued awareness campaigns required to ensure business units are aware of and understands the reporting offering and services
• Adequate and ongoing business, process, reporting options and master data understanding required
• Self-study regarding reporting products, staying abreast of opportunities to enhance/optimise delivery and report set

Minimum Requirements:

Experience:                                                                                      

• 3 – 5 years experience as a Payroll Analyst or similar role, with a strong focus on payroll data analysis.
• 1 – 2 years Payroll Accounting experience
• Payroll systems (SAP HCM)
• Proficient in MS Office
• Advanced MS Excel knowledge
• An understanding of Income Tax, BCEA, EE, BBBEE, POPI Acts and related legislation 

Qualifications:

• Matric / Grade 12
• Diploma in Accounting
• BCom Accounting (Advantageous)

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Job Specification:

Account Management

• Payments of debtors’ accounts in line with AVI’s trading terms
• Journals for discounts and rebates
• Reconciliations of the debtors’ accounts
• Customer statements
• Facilitate new accounts
• Master file maintenance
• Communicating with business units
• Customer visits to be executed to ensure good working relationship
• Assist with query resolutions on claims
• Insurance management
• Order Release

Customer Visits / Insights

• Regular visits of customers to resolve queries and build relationships
• Deal with internal stakeholders
• Know Your Customer

Reporting and Analysis

• Report to Team Leader / Credit Manager around monthly debtors’ performance and queries
• Be able to analyse issues in the portfolio and make recommendations on possible remedies

Administration

• Audit facilitation
• Customer, business unit and treasury communication

Minimum Requirements:

Experience:                                                                   

• A minimum of 3 years’ experience as a Credit Controller
• Previous working experience within the FMCG industry
• SAP ERP exposure

Qualifications:

• Matric / Grade 12 is essential
• A financial qualification would be advantageous
• A qualification in Credit Management (1, 2 and 3) would be advantageous

Additional Requirements:

It would be advantageous if the successful person had experience with or exposure to:

• Excel at and advanced level
• Power BI
• The Accounts Receivable module on SAP
• Credit Insurance
• Credit Vetting

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Key Performance Areas:

Booking of shipments

• Approve booking with shipping agent choosing a cheaper rate and using the most reliable shipping line.
• Must be familiar with customs legal requirements regarding importing as well as understanding of incoterms 2020 and shipping terms.
• Requesting freight estimate costs and understanding calculations to choose the best suited option to move cargo FCL/ LCL for sea freight or air freight.
• Consolidate shipments if there are other shipments coming from the same port in order to save costs.
• Create a shipment number and open file

Foreign Vendor Payments

• LC (Letter of credit) establishment with the banks.
• Foreign vendor payments and understanding of Deposit / Advance / Balance, 30/60 day payment terms

Costings

• Check accuracy of information on supplier invoice and balance orders to SAP.
• Zimp3 phase 1 costing on SAP system link purchase orders to shipment and allocate a rate and ZINT charges for provision of GIT.
• Prepare Excel costing sheet.
• Zimp3 phase 2 costing on SAP allocating freight, wharfage, vat and duty charges.
• Once costing approved by buyers, send to the warehouse to GRN stock.
• Any short received stock notifies relevant people and put parties on notice for insurance claim.
• Assist warehouse on queries for costings short and overs and inform the buyer.

Tracking orders

• Receive status report daily to monitor shipments and ensuring timely deliveries.
• Query and resolve any issues of delays with freight agents.
• Notify buyer of the status of their goods, and if any stops or unforeseen delays.

Tracking orders

• Receive status report daily to monitor shipments and ensuring timely deliveries.
• Query and resolve any issues of delays with freight agents.
• Notify buyer of the status of their goods, and if any stops or unforeseen delays.

Pre-clearance of Shipment

• Follow customs and other statutory body for cargo clearance and compliance procedure.
• Receive customs clearance documents from agent SAD500, customs worksheet to verify that correct tariff headings and duty/preferential rate have been applied.
• Complete the clearing instruction timeously to avoid storage charges and delivery delays.

Freight Forwarders Invoice

• Check that all freight forwarders charges are correct as per signed rate agreement.
• Once all is in order sign and forward to finance for payment approval.

Mirro and Import Account

• Miro shipments process the supplier invoice verification.
• Identify and resolve differences on import accounts for clearance.

Reporting and Filing

• Goods in Transit (GIT) monthly reporting of shipments to finance team.
• Order Control report weekly reporting of shipment status to merchandise team.
• Maintain fully compliant shipping files.

Returns and Rejected Stock

• Responsible to facilitate the return or destruction process of rejected stock by QC team.
• Arrange debit note to supplier to recover FOB, freight, wharfage and duty cost.
• Apply for duty refund with forwarder to claim back duty from customs.
• Once the process is completed, customs will provide the certificate.
• QC inform supplier to arrange collection for return stock or let warehouse know to shred the items.

Ad-hoc Activities

• Assisting courier co-ordinator function with receiving and dispatching parcels. Prepare documentation and arrange with courier companies for local and international parcels.
• Confirm customs entries for sample shipments
• Costing of local shipments
• Filing of import and local shipment files are filed numerically and orderly in the cabinet. 

Minimum Requirements:

Experience:                                                                   

• 5 years related experience in airfreight and seafreight imports
• Experience in forwarding and clearing shipments
• Good understanding of customs clearance and compliance procedure 

Qualifications:

• Matric / Grade 12
• Diploma / Degree in Logistics, Supply Chain

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Job Specification:

Key Performance Areas:

Master Data Management (Retail article, Vendor and Stores)

• Accurate and ongoing creation and maintenance of Retail Article Master and Vendor Master data in SAP in accordance with the prescribed convention and internal procedures, considering article master interfaces i.e. websites, POS.
• Create Base Merchandise Categories (Liaise with IT around this process)
• Coordinate new site creation process with IT and Finance.
• Running Mass Change Transactions for Business and LSMW’s where relevant.
• Escalate issues to IT department as necessary and appropriate.
• Ensures confidentiality and protection of sensitive reports or information.
• Monthly data integrity checks to ensure 100% data integrity and uniformity and to verify the accuracy, completeness and consistency of master data including supporting documentation before it is loaded in SAP.
• To provide monthly SQ00 (Exception) reporting on Retail Article and Vendor Master.
• Timeous maintenance of article master list prices to ensure accuracy for true sales performance to be measured.
• Accurate maintenance and management of master data workflow system to enhance the speed of new requests and requests for changes for retail articles and vendors.
• Provide requested documents to auditors.
• Loading new Vendors (local, foreign, rental and staff) on SAP.
• Completing credit applications and compiling required documentation.
• Updating change of banking details for vendors on SAP.
• Verify banking details on FNB App for all new vendor submissions.
• Creation and maintenance of new and existing stores.
• Creation and maintenance of new and existing cost and profit centres. 

Reconciliation between POS and SAP

• Daily monitoring of key Interfaces between POS & SAP
• Liaise and communicate with IT and PBS

The following interfaces need to be monitored daily:

• Sales
• Debtors Transactions
• Goods Movements
• Reconcile BI Sales with SAP Sales 

SAP Access request administration through the GRC platform

• Own the GRC access request process and create workflows where relevant.
• Follow up with Authorisations team to ensure workflows are actioned timeously.
• Assist the Finance Manager with the annual GRC and SAP access review. 

Staff /Stellar accounts maintenance

• Loading new sales consultants
• Creating staff and stellar accounts for new employees.
• Blocking accounts for employees that have left the company.
• Resolving store call log queries in relation to staff accounts. 

Website maintenance

• Colour grouping of articles.
• Fixing no pricing or incorrect price on website.
• Removing images and styles from website that are discontinued.
• Closing stores on website, updating addresses and contact details of stores.
• Categorizing articles on Magento. 

Uploading of forecast and the store budgets on SAP, Telnet, WinSCP. 

Preparation of foreign vendor payments and upload onto online banking platform.

• Action foreign payment requests from the shipping team and the Spitz Italy team.
• Process payments on the online banking forex platform and provide a link to the releasers for the authorization of these payments.
• If payments have not been processed by the bank or if there are any other payment-related inquiries, follow up with the forex service support team.
• Add new beneficiaries to the foreign exchange platform and update existing beneficiaries as necessary.

Minimum Requirements:

Experience:                                                                   

• 3 years SAP master data in a retail environment
• Experience in SAP GRC Access Management 

Qualifications:

• Minimum a completed Grade 12
• BCom Degree in a relevant field of study would be highly advantageous 

Additional Requirements:

• Intermediate Excel Proficiency (VLOOKUP)
• SAP knowledge
• Exposure to SAP GRC Access Management

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Job Specification:

Key Performance Areas:

Industrial Relations:

• Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
• Prepare all documentation/information for Disciplinary Hearings and CCMA cases
• Coordinate Monthly Management and Union meetings
• Ensure that disciplinary and grievances are dealt with in accordance with company policies
• Assist with CCMA cases by collecting and analyzing information for the HR Manager

Performance Management:

• Provide employees with relevant documentation with regards to performance management and reviews
• Ensure that IPA’s are submitted on time, maintain a check-list of mid-year and year-end reviews
• Provide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and management

Transformation, Learning and Development:

• Track and submit all business unit training initiatives to the Transformation Admin team
• Coordinate and track all Educational Assistance
• Facilitate the identification of learning needs and areas of development and arrange necessary training
• Facilitate Workplace Skills Plan (WSP) and Annual Training Report (ATR) reporting

Recruitment, Selection and On-Boarding:

• Assist management in the drafting of job profiles, vacancy, package parameters
• Ensure that the recruitment process is followed from start to end in order to recruit effectively and reduce turnover
• Discuss the long and shortlists with line managers and the recruitment lead. Conduct interviews with management and recruitment
• Propose options to the HRM regarding recommended starting salary based on internal and market comparison
• Request the Letter of Appointment (LOA), providing all necessary information to the recruiter, check and sign off the letter before extending the LOA to the manager to sign
• Manage the on boarding of successful candidates and take-on documentation
• Manage the induction process and ensure new employee induction/orientation takes place

Employee Assistance Programme:

• Co-Ordinate the administration around the employee wellness plan, including communication of the LYRA offering
• Provides input and suggestions when setting up employee wellness initiatives, oversee and manage the initiatives

Minimum Requirements:

Experience:                                                                   

• At least 3 years’ experience in an HR Officer role, within a manufacturing and unionised environment is essential
• Experience within Employee Relations, Performance Management, Disciplinary Procedures and HR Administration
• Understanding of job evaluation and grading
• Experience within an FMCG industry is advantageous

Qualifications:

• A completed three-year qualification (Degree or Diploma) in HR or Industrial Psychology

Additional Requirements:

• Knowledge/experience of payroll systems e.g. SAP (non-negotiable)
• Bestime Clocking system knowledge or similar
• Computer literacy (MS Office)
• Sound knowledge of HR practices
• Knowledge of Labour legislation

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Key Performance Areas:

• Achieve sales targets and negotiate orders
• Manage stock levels, returns, and promotions
• Ensure accurate pricing and promotional execution
• Build and maintain strong relationships with store management and staff
• Lead and guide merchandisers for effective in-store performance 

Qualifications:

• Completed Grade 12 (Matric) is essential
• A completed tertiary qualification (Business/Sales/Marketing/Retail) is advantageous

Experience Required:

• At least 3 years' experience in a Sales Representative role required
• Experience within FMCG dealing with wholesale customers (Masscash, Independent wholesalers, etc.)
• Supervisory skills will be an added advantage
• Sound knowledge of the FMCG industry
• Proficiency using Microsoft Office (Excel)
• Valid Driver’s License required
• Ability to travel essential