SAP Retail Master Data Administrator at AVI Limited

Job Specification:

Key Performance Areas:

Master Data Management (Retail article, Vendor and Stores)

• Accurate and ongoing creation and maintenance of Retail Article Master and Vendor Master data in SAP in accordance with the prescribed convention and internal procedures, considering article master interfaces i.e. websites, POS.
• Create Base Merchandise Categories (Liaise with IT around this process)
• Coordinate new site creation process with IT and Finance.
• Running Mass Change Transactions for Business and LSMW’s where relevant.
• Escalate issues to IT department as necessary and appropriate.
• Ensures confidentiality and protection of sensitive reports or information.
• Monthly data integrity checks to ensure 100% data integrity and uniformity and to verify the accuracy, completeness and consistency of master data including supporting documentation before it is loaded in SAP.
• To provide monthly SQ00 (Exception) reporting on Retail Article and Vendor Master.
• Timeous maintenance of article master list prices to ensure accuracy for true sales performance to be measured.
• Accurate maintenance and management of master data workflow system to enhance the speed of new requests and requests for changes for retail articles and vendors.
• Provide requested documents to auditors.
• Loading new Vendors (local, foreign, rental and staff) on SAP.
• Completing credit applications and compiling required documentation.
• Updating change of banking details for vendors on SAP.
• Verify banking details on FNB App for all new vendor submissions.
• Creation and maintenance of new and existing stores.
• Creation and maintenance of new and existing cost and profit centres. 

Reconciliation between POS and SAP

• Daily monitoring of key Interfaces between POS & SAP
• Liaise and communicate with IT and PBS

The following interfaces need to be monitored daily:

• Sales
• Debtors Transactions
• Goods Movements
• Reconcile BI Sales with SAP Sales 

SAP Access request administration through the GRC platform

• Own the GRC access request process and create workflows where relevant.
• Follow up with Authorisations team to ensure workflows are actioned timeously.
• Assist the Finance Manager with the annual GRC and SAP access review. 

Staff /Stellar accounts maintenance

• Loading new sales consultants
• Creating staff and stellar accounts for new employees.
• Blocking accounts for employees that have left the company.
• Resolving store call log queries in relation to staff accounts. 

Website maintenance

• Colour grouping of articles.
• Fixing no pricing or incorrect price on website.
• Removing images and styles from website that are discontinued.
• Closing stores on website, updating addresses and contact details of stores.
• Categorizing articles on Magento. 

Uploading of forecast and the store budgets on SAP, Telnet, WinSCP. 

Preparation of foreign vendor payments and upload onto online banking platform.

• Action foreign payment requests from the shipping team and the Spitz Italy team.
• Process payments on the online banking forex platform and provide a link to the releasers for the authorization of these payments.
• If payments have not been processed by the bank or if there are any other payment-related inquiries, follow up with the forex service support team.
• Add new beneficiaries to the foreign exchange platform and update existing beneficiaries as necessary.

Minimum Requirements:

Experience:                                                                   

• 3 years SAP master data in a retail environment
• Experience in SAP GRC Access Management 

Qualifications:

• Minimum a completed Grade 12
• BCom Degree in a relevant field of study would be highly advantageous 

Additional Requirements:

• Intermediate Excel Proficiency (VLOOKUP)
• SAP knowledge
• Exposure to SAP GRC Access Management