Import Logistics Controller at AVI Limited

Key Performance Areas:

Booking of shipments

• Approve booking with shipping agent choosing a cheaper rate and using the most reliable shipping line.
• Must be familiar with customs legal requirements regarding importing as well as understanding of incoterms 2020 and shipping terms.
• Requesting freight estimate costs and understanding calculations to choose the best suited option to move cargo FCL/ LCL for sea freight or air freight.
• Consolidate shipments if there are other shipments coming from the same port in order to save costs.
• Create a shipment number and open file

Foreign Vendor Payments

• LC (Letter of credit) establishment with the banks.
• Foreign vendor payments and understanding of Deposit / Advance / Balance, 30/60 day payment terms

Costings

• Check accuracy of information on supplier invoice and balance orders to SAP.
• Zimp3 phase 1 costing on SAP system link purchase orders to shipment and allocate a rate and ZINT charges for provision of GIT.
• Prepare Excel costing sheet.
• Zimp3 phase 2 costing on SAP allocating freight, wharfage, vat and duty charges.
• Once costing approved by buyers, send to the warehouse to GRN stock.
• Any short received stock notifies relevant people and put parties on notice for insurance claim.
• Assist warehouse on queries for costings short and overs and inform the buyer.

Tracking orders

• Receive status report daily to monitor shipments and ensuring timely deliveries.
• Query and resolve any issues of delays with freight agents.
• Notify buyer of the status of their goods, and if any stops or unforeseen delays.

Tracking orders

• Receive status report daily to monitor shipments and ensuring timely deliveries.
• Query and resolve any issues of delays with freight agents.
• Notify buyer of the status of their goods, and if any stops or unforeseen delays.

Pre-clearance of Shipment

• Follow customs and other statutory body for cargo clearance and compliance procedure.
• Receive customs clearance documents from agent SAD500, customs worksheet to verify that correct tariff headings and duty/preferential rate have been applied.
• Complete the clearing instruction timeously to avoid storage charges and delivery delays.

Freight Forwarders Invoice

• Check that all freight forwarders charges are correct as per signed rate agreement.
• Once all is in order sign and forward to finance for payment approval.

Mirro and Import Account

• Miro shipments process the supplier invoice verification.
• Identify and resolve differences on import accounts for clearance.

Reporting and Filing

• Goods in Transit (GIT) monthly reporting of shipments to finance team.
• Order Control report weekly reporting of shipment status to merchandise team.
• Maintain fully compliant shipping files.

Returns and Rejected Stock

• Responsible to facilitate the return or destruction process of rejected stock by QC team.
• Arrange debit note to supplier to recover FOB, freight, wharfage and duty cost.
• Apply for duty refund with forwarder to claim back duty from customs.
• Once the process is completed, customs will provide the certificate.
• QC inform supplier to arrange collection for return stock or let warehouse know to shred the items.

Ad-hoc Activities

• Assisting courier co-ordinator function with receiving and dispatching parcels. Prepare documentation and arrange with courier companies for local and international parcels.
• Confirm customs entries for sample shipments
• Costing of local shipments
• Filing of import and local shipment files are filed numerically and orderly in the cabinet. 

Minimum Requirements:

Experience:                                                                   

• 5 years related experience in airfreight and seafreight imports
• Experience in forwarding and clearing shipments
• Good understanding of customs clearance and compliance procedure 

Qualifications:

• Matric / Grade 12
• Diploma / Degree in Logistics, Supply Chain