Human Resources Officer at AVI Limited

An exciting opportunity exists for a Human Resources Officer at NATIONAL BRANDS LIMITED (NBL) Isando Coffee & Creamer Factory.  The purpose of the role is to provide generalist HR support to the business to facilitate operational effectiveness and efficiency.                                                                                                           

Job Specification:

Key Performance Areas:

HR Administration, Payroll and Reporting:     

• Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations
• Attend to general requests/queries from internal and external customers
• Update organograms on a monthly basis
• Ensure high level and high standard of customer service and guidance in line with HR Policies and Procedures
• update job profiles for all employees and capture them into the Job Profile portal
• Co-Ordinate HR Project deliverables, including reward and recognition initiatives
• Ensure HR Audit requirements are adhered to
• Develop ad-hoc reports as required by the HR team or the business unit
• Checks and signs off monthly payroll variance report, follow up and resolve discrepancies
• Liaise with employees on Death and Disability claims
• Manage long service allowances, generate reports, capture workflows, arrange the certificates and framing
• Provide employees with documents such as confirmation of employment letters, copies of payslips, service letters, visa letters, UIF, and Medical Aid documentation
• Train HR Administrators on the time & attendance systems
• Timeous processing of payroll input
• Assist in checking the variance report

HRIS System Administration:

• Conduct integrity check of master data to ensure all data is complete and accurate
• Conduct a quarterly review of HR system access in relation to roles and responsibilities of individual users
• Follows the workflow process designed, loads data to ensure next step in the cycle can be completed, follow up and obtain outstanding information where identified
• Address all general HRIS system information queries received from Management and employees
• Provide assistance and support to Line Managers using SAP

Performance Management:

• Provide employees with relevant documentation with regards to performance management and reviews
• Ensure that Individual Performance Agreements (IPAs) are submitted on time, maintain a check-list of mid-year and year-end reviews
• Ensure all IPA’s are received in time for the Annual Increase exercise, capture performance ratings on SAP, follow up on outstanding IPA’s

Transformation, Learning and Development:

• Track and submit all business unit training initiatives to the Transformation Admin team
• Collect all information for the submission of the Workplace Skills Plan, Annual Training Report, Employment Equity Plans by liaising with Line Managers and Executives
• Coordinate and track all Educational Assistance
• Facilitation the identification of learning needs and areas of development and arrange necessary training
• Co-ordinate all aspects of the Graduate Program from an HR point of view
• Co-ordinate admin and take-on of learnerships, serve as a point of contact between Provider, Learners, and the Company
• Track all training interventions approved on Work Skills Plans (WSP)

Industrial Relations:

• Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
• Prepare all documentation/information for Disciplinary Hearings and CCMA cases
• Ensure that disciplinary and grievances are dealt with in accordance with company policies
• Assist with CCMA cases by collecting and analysing information for the HRM

Recruitment, Selection and On-Boarding:

• Ensure that the recruitment process is followed from start to end in order to recruit effectively and reduce turnover
• Discuss the long and shortlists with line managers and the recruitment lead. Conduct interviews with management and recruitment
• Propose options to the Human Resources Manager regarding recommended starting salary based on internal and market comparison
• Request the Letter of Appointment, providing all necessary information to the recruiter, check and sign off the letter before extending the Letter of Appointment (LOA) to the Manager to sign
• Manage the on boarding of successful candidates and take-on documentation
• Manage the induction process and ensure new employee induction/orientation takes place

Employee Assistance Programme:

• Co-ordinate the administration around the employee wellness plan, including communication of the LYRA offering
• Provides input and suggestions when setting up employee wellness initiatives, oversee and manage the initiatives

Minimum Requirements:

Experience:                                                                   

• At least 3 years’ experience in an HR Officer role, within a manufacturing and unionised environment is essential
• Experience within Employee Relations, Performance Management, Disciplinary Procedures and HR Administration
• Understanding of job evaluation and grading
• Experience within an FMCG industry is advantageous

Qualifications:

• A completed three-year qualification (Degree or Diploma) in Human Resources or Industrial Psychology

Additional Requirements:

• Knowledge/experience of payroll systems e.g. SAP (non-negotiable)
• Bestime Clocking system knowledge or similar
• Computer literacy (MS Office)
• Sound knowledge of HR practices
• Knowledge of Labour legislation

Deadlne:18th June,2025