Inbound Grain Supply Coordinator at RCL Foods

Minimum Requirements    

• Matric.
• A Diploma in Supply Chain (Logistics) and/or Finance or equivalent (or ideally studying towards).
• 3+ years’ experience in administration function role such as in Finance and/or Logistics.
• Supply Chain (Logistics) principles.
• Intermediate computer skills such as MS Office (Excel, Word, Power Point).
• Knowledge of ERP systems such as Flowcentric, Syspro, SAP etc.
• Analytical skills in assessing data and understanding value of information.

Duties & Responsibilities    

• To support the intake of commodities & bulk raw materials needed for production:
• Analyse daily weigh bridge tickets and action accordingly.
• Engage with QA team on commodity and bulk raw materials approvals/rejections and action accordingly.
• Communicate weight discrepancies & grading deviations (if any) to suppliers daily via mail in order to get approval for offloading.
• Attend to and resolve bookings & booking queries for all relevant commodities & bulk raw materials as and when arises.
• Manage the sales of bulk oil, oil cake, by products & waste products and coordinate the loading out process:
• Create sales contracts & loading numbers on the system for bulk oil, oil cake, by products & waste products & communicate to relevant customer via email.  Do relevant planning and communicate planning to all stakeholders.
• Coordinate customer collection / deliveries and book tankers where applicable.
• Update and maintain sunflower husk schedule daily and plan out loading of husk accordingly.
• Communicate sales contracts to Finance daily.
• Update oil cake planning schedule with oil cake contracts secured as communicated by the Commodity Procurement Executive and by monitoring crushing & space available daily.

Contracts & Purchase Orders:

• Compile contracts for relevant commodities & raw materials as per instruction from the Commodity Procurement Executive & update contracts register once contract has been signed by both parties.
• Once contracts are approved and signed off by both parties, create pricing workflows on the system and submit for approval, create & link purchase orders on system.

Other:

• Preparing and processing of daily silo readings & stock sheet update & circulate to all relevant stakeholders.
• Weekend & month end loading communication to all relevant stakeholders.
• Update peanut tracker daily with incoming loads information.
• Process peanut results sent by the lab & communicate to the relevant supplier/s.
• Act as a backup for the Raw Materials Planner.
• Initiate and manage the vendor application & vendor maintenance process for the Grocery Division:
• Initiate and process Vendor applications.
• Initiate and process credit applications on behalf of RCL.
• Address & resolve any vendor queries as and when they arise.
• Track progress of application and continuously follow up if there are delays.