Infrastructure Officer x1 - Cape Town at Synexa Life Sciences

JOB PURPOSE

• Forming part of the Shared Services dept., the Infrastructure officer oversees and performs activities related to equipment & facility management, under the guidance of the infrastructure manager.

RESPONSIBILITIES (may include, but not limited to):

• Read, write, review and update standard operating procedures (SOPs).
• Identify suitable suppliers/vendors based on company needs.
• Implement & maintaining the supplier/vendor database.
• Initiate vendor account application as needed.
• Maintain good relations with vendors/evaluation and review of vendors (approval).
• Review of products and services to suit company needs.
• Coordinate, the procurement, installation, maintenance, qualification, and repairs of equipment and the facility.
• Conduct internal equipment verifications/checks as needed (e.g. temperature alert system).
• Respond to relevant after hour crises (Electricity, water, temperature).
• Request quotes, Purchase Orders.
• Management of Job Cards/Delivery notes related to infrastructure.
• Receive equipment, initiate IQ/OQ/PQ documentation.
• Implement/Maintain an accurate equipment database/Asset register.
• Implement/Maintain accurate service records.
• Implement/Maintain equipment cost/service cost database.
• Preparing purpose/service plans, performing cost analysis and reports for review.
• Support and oversee duties related to the facility staff (Cleaning, Security, Maintenance). Performing minor repairs.

QUALIFICATIONS & EXPERIENCE

• Relevant diploma/certificate in science/procurement/logistics/equipment management
• Two to three years’ work experience in similar role.
• The ideal candidate will have knowledge or experience working with laboratory related materials, products and equipment.
• The ideal candidate will have experience managing equipment and its maintenance.
• Strong background using Microsoft Word, Excel, Outlook, other software platforms.
• Position level will be determined based on skills, education & experience.

CORE COMPENTENCIES

• Excellent leadership, interpersonal, organizational, strong sense of teamwork and multi-tasking skills.
• Experience in managing a small team and their core tasks’ completion is an advantage.
• Ability to handle pressure, interact and function in a highly productive work environment.
• Flexible, adaptable to new tasks and challenges.
• Willing to work afterhours/weekends.
• Ability to work independently, pay attention to detail and think critically is a must.
• Ability to maintain composure and focus on situations of ambiguity and uncertainty.
• Communication skills: should be fluent in English (read, written, spoken).