Institutional Compliance and Accreditation Administrator at Mancosa

Job Description

The Institutional Compliance and Accreditation Administrator will play a crucial role in ensuring that MANCOSA adheres to all regulatory requirements and maintains high-quality standards. This position involves performing a wide range of assurance and advisory services to support effective governance, accountability, and performance across the institution.

Core Functions

Compliance and Regulatory Tasks

• Collate, compile, and submit the DHET Annual Report in adherence to DHET guidelines.
• Monitor NLRD uploads to HEQCIS using the standardized template.
• Prepare, collate, and review accreditation and registration applications for SETA, HEQC, DHET, SAQA, foreign, and professional bodies.
• Communicate with local and foreign regulatory bodies, SETAs, and professional bodies through written, telephonic, and face-to-face correspondence.
• Conduct annual internal institutional regulatory compliance reviews.
• Prepare responses to institutional recommendations and conditions determined by regulatory evaluators.
• Attend meetings, conferences, and workshops held by regulatory bodies.
• Collate data for organizations with which MANCOSA has affiliations or memberships.

Institutional Accreditation

• Develop personal knowledge of local and foreign accreditation requirements.
• Advise institutional stakeholders on accreditation requirements and updates.
• Confirm timelines for accreditation submissions with regulators and EXCO.
• Develop and communicate detailed project plans for accreditation applications.
• Report on the progress of accreditation submissions to EXCO.
• Draft documents and supporting evidence for accreditation submissions.
• Coordinate review and approval processes for accreditation submissions.
• Maintain and update the institutional regulatory tracking document.

Site Visits

• Liaise with regulatory bodies to establish site visit dates and requirements.
• Develop detailed project plans for site visits, including documentation, logistics, and execution.
• Manage the collection and analysis of information to meet regulatory body requirements.
• Prepare site visit documentation and equipment to ensure compliance with standards.

Quality Management System (QMS)

• Conduct training for staff on QMS and relevant expectations.
• Participate in committee activities and implementation of resolutions.
• Ensure the maintenance of correct and current regulatory documents on the QMS.
• Monitor the implementation of quality improvement initiatives.
• Facilitate the cascading of QMS to all departments.

General Duties

• Generate departmental reports at specific annual intervals.
• Organize and conduct meetings, presentations, and training interventions.
• Collate information, generate meeting packs, and record minutes.
• Prepare and submit payment documentation for M&E related invoices.
• Develop forms and templates for institutional use.
• Engage in special projects and serve on selected committees.
• Conduct research and benchmarking on best practices.

Minimum Requirements

Qualifications

• A Bachelor's degree in a relevant field.

Experience

• At least 3 years of experience in accreditation within the education sector.

Knowledge, Skills, and Abilities

• Advanced working knowledge of technology tools such as Excel, Word, PowerPoint, and Outlook.
• Integral knowledge of the higher education framework and relevant legislative requirements.
• Clear understanding of institutional policies, procedures, and rules.
• Excellent communication skills.
• Strong organizational and project management skills.
• Ability to work effectively with diverse teams.
• Knowledge of quality assurance and regulatory compliance processes.

Physical Requirements

• Must be capable of working with visual and auditory input.

Special Conditions

• Willingness to work overtime when required.