Intern : Human Resources at Wabtec Corporation

Primary Purpose of the Role

• To provide support to the Human Resources department by performing administrative tasks, assisting with recruitment processes, supporting payroll administration, maintaining employee records, and gaining practical exposure to HR functions while learning the fundamentals of HR practices within the organisation.

Key Responsibilities

Administration

• Maintain filing system for personal files and SharePoint.
• Maintain termination files (UIF, Certificates of Service, etc.).
• Pull the time and attendance report from Access system and send to departments.
• Collate inputs from departments and scan to HR Officer.
• Maintain all payroll filing.
• Assist with HR requisitions (recruitment, projects, training).
• Take minutes.
• Assist IT department with administrative duties.
• Coordinate training for employees.

Recruitment

• Post job adverts on noticeboards.
• Remove expired adverts.
• Prepare interview packs.
• Draft regret letters for internal applicants and file them.
• Prepare new engagement forms for employee files.
• Create clocking tags; order stationery & PPE for new employees.

General HR Support

• Assist with HR Audit requirements.
• Support HR events planning.
• Gather supplier onboarding information.
• Create requisitions on COUPA (in-house system).
• Perform any other duties assigned by the HR Manager or HR Officer.

Qualifications

• Completed National Diploma or Degree in Human Resources Management.
• Previous HR administration experience is advantageous, but not required.
• Candidates with more than 12 months of work experience cannot be considered for this internship.
• Basic computer literacy is advantageous (Microsoft Excel, Word, PowerPoint, Access).

Skills & Attributes

• Strong verbal and written communication skills.
• Excellent attention to detail.
• Strong interpersonal skills with the ability to work across departments.
• Good planning, organisational and time‑management skills.
• High level of confidentiality.
• Ability to work independently and in a team.
• Commitment to completing the full duration of the internship.