Internal Sales Administrator at Unique Personnel

Job Requirement:

•  Minimum Qualifications: Relevant Tertiary Qualification Minimum Experience: 4 Years related experience MS Office Advance

Key Tasks:

• Liaise with customers regarding their spares & OE enquiries.
• Prepare quotations on BAAN LN as per the SOP (QTC 100 sales quotations).
• Submit quotations to customers for parts required follow up and update in LN. Capture quotations submitted on Salesforce.
• Load customer orders on BAAN LN as per the SOP (QTC 100 sales order entry).
• Generate pro-forma invoices should they be required for shipment.
• Generate customer invoice once shipment has been confirmed by exports for delivery of goods to customers.
• Monitor and resolve customer GIT issues. Expediting of customer orders and back orders including forward planning to avoid late deliveries/ improve OTD.
• Contact customers for outstanding order reports for reconciliation Bi-monthly.
• Assist debtor’s department in maintaining / improving debtors ageing.
• Manage pre-paid accounts including pro-forma invoices and debtor’s allocations.
• Capture and filing of POD’s and Export documents.

General office duties.

• Apply the LEAN principles to operations.
• Adhere to SHE and Housekeeping requirements at the branch and customer sites
• Adhere to the Duty of Care Policy at all times.

Minimum Skills/Abilities:

• Good business communication
• Computer Literate - MS office,
• ERP Systems
• Customer focused Strong administrative skills
• Able to plan and prioritise work activities
• Demonstrates accuracy and thoroughness