Inventory Controller Team Leader at WeBuyCars

Role Description

• As an Inventory Controller Team Leader, you will play a critical role in managing and overseeing the inventory control activities of the organisation. You will lead a team of inventory controllers, ensuring efficient and accurate management of inventory purchase orders, tracking, and reporting. Your role will involve collaborating with various departments, optimising inventory processes, and maintaining inventory accuracy to support operational efficiency and customer satisfaction.

Responsibilities:

Team Leadership: 

• Lead, mentor, and manage a team of inventory controllers. 
• Set clear performance goals, provide regular feedback, and conduct performance  evaluations.
• Foster a productive team environment.

Inventory Management: 

• Maintain and roll out of inventory control procedures, policies, and best practices.
• Monitor and manage inventory accuracy through regular checks, audits, and reconciliations. Analyse inventory data to identify effectiveness and progress throughout the month.

Coordination and Communication: 

• Collaborate with branches on purchase order process and lead time to ensure seamless inventory flow.
• Maintain communication process between controllers and branches to ensure all company procedures and rules are followed.
• Maintain and manage branch allocations to controllers, should there be a shortage of controllers. 

Process Optimisation: 

• Maintain and implement measures to prevent open orders from blocking invoices.
• Manage after-sales orders blocking admin to credit transactions.
• Identify and address bottlenecks, streamline workflows, and raise suggestions on automation where applicable.

Reporting and Analysis: 

• Maintain and update the completed purchase order statistics.
• Oversee and analyse the data for controllers’ effectiveness.
• Maintain, update, and analyse open purchase order data. Ensure that open purchase orders are closed by the controller responsible.
• Provide insights to management regarding inventory Controllers performance and recommend strategies for improvement. 

Compliance and Documentation: 

• Manage documentation uploads according to company rules. Confirm and spot check controller uploads.
• Maintain accurate records of inventory transactions, and other relevant documentation.

Training and Development: 

• Provide training to team members on inventory control processes, software, and tools.
• Stay updated on company trends and advancements.

Role Requirements

• Minimum requirement: Matric (Grade 12) or equivalent.
• 3–5 years’ experience in the same or a similar role.
• Valid driver’s licence and own reliable transport.
• Proven experience working with inventory management systems
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Leadership experience
• Good communication skills
• Time management and planning skills
• Ability to work effectively under pressure