Junior Billing Analyst - Houghton at SBV Services (Pty) Ltd.

Description
Ensure complete and accurate invoicing and/ or billing for area under control.

• Perform data validation tests and quality checks on data received from billing systems/line of business systems as well as manual billing requests in order to ensure integrity and completeness of billing data received.
• Execute control checks on work performed for accuracy and completeness
• Maintain and resolve a list of all items disputed by Customers. Refer complex matters to manager
• Where applicable prepare necessary credit note calculation and obtain approval as per delegation of authority.
• Liaise with centre managers/invoice requestor in the event of receiving incorrect data for billing
• Prepare and review automated and manual invoices, ensure proof of control for audit purposes
• Prepare relevant backing documentation and MIS to support invoices.
• Perform analytical comparison review on revenue/billing, month to month per customer per product to assess reasonability of volumes and raise queries with Operations where significant variances occur.
• Cross validation of clients daily, weekly and monthly MIS report to ensure it balances
• Review completion of all invoice fields and selection of correct Product classes for accuracy of revenue allocation
• Request new product classes where none exist.
• Build internal and external client relationships
• Ensure clients receive their daily and weekly reports, and check quality and integrity of data.
• Liaise with clients (internal and external) on a daily basis in respect of variances and disputes.
• Refer complex matters to manager

Price List Maintenance

• Load and maintain prices in pricing tables as per latest contract or price negotiation per customer, per product.
• Accurate invoice generation from Sales orders module
• Make certain that the following conditions are met when entering information into the sales order module:
• The correct Customer is selected.
• The correct invoice period is selected.
• The correct amount, rate, quantity and product class is selected as per contract to ensure accuracy and completeness of revenue
• The correct invoice template is selected before invoice goes out to Customer.
• Accurate invoice generation from Permanent entries module
• For new Contracts and addendums ensure the following:
• Accuracy of paperwork received
• Accurate loading of permanent entries: correct Customer, correct product class, correct start date.
• Manual invoicing of any contract period not covered by the next permanent entry invoice run.

For cancellations of contracts:

• Remove permanent entries as per the cancellation paperwork received. Part invoicing for any periods not covered by a permanent entry invoice run. Choose applicable termination reason on system.
• Consumable stock invoicing
• Demonstrate timeous, accurate and complete invoicing of all consumables on a weekly basis as per the templates received from all SBV centres
• Make certain of sufficient backing documentation to proof delivery of consumables before invoicing is done.
• Ensure there is no duplication of consumable invoicing.

Reporting

• Provide reports to internal and external customers as and when required.

Adhoc

• Perform ad-hoc tasks for the Finance management as required e.g. reconciliation and supporting documentation for specified initiative, extracting information for budget process and/or year end, etc.

Requirements

• 3 years general accounting experience.
• MS Office with Intermediate Excel experience
• External: B.Comm or similar 3 year Financial tertiary qualification
• Internal: Part qualified (operational level) of a financial professional qualification.