Junior Conveyancing Secretary (JHB) at IGrow Wealth Investments

• If you are detail-oriented, proactive, and passionate about property transactions, this is your opportunity to grow your career in a dynamic and supportive environment.

To qualify for this position, you need:

• Matric
• Minimum of 2 years experience within a similar role.
• Postgaduate Diploma in Paralegal Studies.
• Valid drivers license and reliable transport.

Duties and responsibilities include, but not limited to:

Reporting:

• Report to senior conveyancing secretaries.
• Assist senior conveyancing secretaries with conveyancing-related tasks where necessary.

Transaction Management:

• Take ownership of property transactions.
• Open files on E4 and AJS, prepare and manage files in accordance with specified requirements, including conducting necessary property and personal searches.
• Compile documentation for FICA purposes.
• Organise and maintain legal files for each property transaction, ensuring that all documents related to transfers, bonds, and cancellations are accurately filed.

Drafting Legal Documents:

• Accurately compile documentation for FICA purposes.
• Accurately draft legal documents using E4 / Lexis Convey software.
• Obtain Transfer Duty, Rates Clearance, and Homeowners/Body Corporate consents if requested by Seniors.

Stakeholder Communication:

• Maintain effective communication with both internal and external parties, including banks, municipalities, rates consultants, estate agents, the Deeds Office, and others.

Client Interaction and Relationship Management:

• Ensure that all required documents (e.g., identity documents, proof of payment) are collected from Sellers and Purchasers for the transfer process).
• Scheduling meetings with clients and various stakeholders.
• Sending and following up with clients on transfer documentation.
• Maintain regular communication with clients, providing updates throughout the conveyancing process (If required by the Seniors).

Progress Tracking and Deadlines:

• Track the progress of property transactions to ensure deadlines are met and that all procedural steps are followed.

Additional duties:

• Assist the bookkeeper with allocating funds to relevant files.
• Independently attend to receiving registered deeds from the deeds office, delivering of documentation and archiving of files.
• General conveyancing secretary duties.