Junior Event Administrators - (R706A) at The South African Medical Research Council (SAMRC)

Responsibilities will include:

• To assist with handling the administrative end of a busy Event Management Office, ensuring that events are professionally managed and ensuring clients are kept satisfied and that events are professionally executed.
• General day-to-day administrative duties.
• Providing administrative support to the event manager, event team and organising committee across all events, as required.
• Develop event-specific organisational tools such as timelines, contact lists, and work deliverables.
• Organise and prepare meetings with Clients/Committees including compiling relevant information, reports to committee members/clients.
• Set up events on the Event System.
• Managing and updating databases (event specific).
• Compiling and sending out announcements.
• Coordinate travel (bursary recipients, committees, guests, speakers, etc.).
• Request and confirm quotes.
• Prepare event packs and materials.
• Customer service/support.

Core Requirements:

• Matric certificate and relevant short courses
• 1 – 2 years’ Experience in administering and coordinating events or in a similar role
• Experience of working on an Event System
• Experience of working on a financial system
• Extensive MS Office knowledge and skills particularly in Word, PowerPoint and Excel, as well as electronic diary scheduling using Outlook.

Advantageous

• Minimum of 6 months’ experience in Professional Conference office