Junior Finance Office Administrator - Parktown at Hollard Insurance

Role Objective:

• The Junior Office Administrator role entails the responsibility of learning on the job, with the expectation of growth into a more senior position over time, involving tasks such as maintaining accurate financial records, reconciling underwriting information, ensuring precise transaction capture, and providing support to various teams in the Hollard Travel COE.

Key Responsibilities:
Financial Administration

• Assist in maintaining accurate financial records.
• Record underwriting information daily.
• Reconcile claims and premiums monthly.
• Collaborate with the finance team for budget tracking.
• Capture transactions from bank statements.
• Reconcile bank accounts and deposits.
• Support various teams by compiling essential documents and reports.
• Prepare payment requisitions, invoices, supporting documents and statements, ensuring accuracy.
• Present monthly cashbook reconciliations for review.
• Communicate regularly with team for feedback and improvement.
• Create accurate EFT payments with necessary documents attached.
• Follow up on unallocated deposits and payments daily and address daily queries within a 24-hour timeframe.
• Assist in monthly and quarterly reporting.
• Support audit requests and handle ad hoc tasks.

General Office Administration:

• Handle day-to-day tasks like filing, data entry, and managing office supplies.
• Provide administrative support to various departments.
• Organize and schedule meetings, appointments, and events.
• Respond to phone calls and emails promptly.
• Maintain a neat and organized office environment.
• Ensure proper filing and documentation of financial and administrative records.
• Manage electronic and paper filing systems.

Required Knowledge and Experience    

• 1- 2 years’ experience in insurance accounting in the Financial Services industry would be advantageous
• Basic knowledge of accounting principles
• Proficient in Microsoft Office Suite
• Good interpersonal communication skills
• Analytical thinking and problem solving skills
• Good time management skills
• Strong organizational and multitasking skills.

Educational Requirements    

• Matric essential or equivalent
• Financial Diploma or Studying toward a financial qualification