Junior Procurement Specialist at BDO South Africa

Primary Purpose of the Job

The Junior Procurement Specialist will support the Procurement Manager in drafting effective procurement strategies, finding cost-effective deals and suppliers, managing the operations within the supply chain management function, from initial requisition to invoice payment, while adhering to governance and managing the expectations of internal stakeholders. The Junior Procurement Specialist will manage multiple commodities within BDO. 

Main Duties and Responsibilities

• Support the Procurement Manager with the development and implementation of procurement strategies that are inventive, innovative and cost-effective.
• Assist with implementation of procurement policies and standard operating procedures.
• Perform monthly analysis on commodity spend and provide insights to the Procurement Manager on the performance. Ad hoc reporting will be required on a required basis.
• Ensure that the savings achieved are updated on the savings matrix.
• Implement sourcing strategies that will reduce the total cost of ownership.
• Assist with training and support for internal staff on procurement policy and procedures.
• Source and engage reliable suppliers and vendors, including the management of the tender and supplier due diligence process.
• Communicate with suppliers and ensure that suppliers are conforming to the required purchasing standard as set out in the Procurement policies
• Regular engagement with internal stakeholders to look at ways on how you can influence spend within their areas
• Regular supplier engagement to ensure contract renewals are done timeously.
• Assist in monitoring supplier service levels and ensuring that suppliers adhere to agreed service. Where the service levels are not met, provide a remedial plan on how it will be rectified.
• Regular supplier reviews to be conducted.
• Build and maintain long-term relationships with vendors and suppliers.
• Update and maintain the approved vendor database, remove vendors that no longer meet procurement standards and ensure that general/ad-hoc vendors are eliminated
• Work closely with the legal and risk team to review existing contracts with suppliers and vendors to ensure on-going feasibility and perform annual supplier audits and due diligences including performance evaluations.
• Support the oversight of the purchase order approval process to ensure that purchase orders are approved timeously, accounted for correctly, approved by the right levels of seniority according to the delegated levels of authority and within set budget levels.
• Facilitate in obtaining necessary approvals for out of budget expenditure.
• Ensure that the company’s procurement is in line with the requirements of the Broad Based Black Economic Empowerment Codes as it relates to Supplier and Enterprise Development and ensure that certificates are updated and only suppliers at the minimum defined BEE levels are engaged with and that the BEE codes are interpreted and implemented correctly as far as procurement is concerned. Maintain the BEE certificate database and assist with BEE audits and reporting for the procurement pillar.
• Assist the Procurement Manager with the insurance renewal and claims process

Requirements

Qualifications, Experience, Knowledge and Skills

Qualifications

• A B-Degree/Diploma in Procurement or Commerce.
• MCIPS or studying towards MCIPS designation

Experience

• 3-5 years Group Services Procurement experience or a similar role
• Demonstrated experience in developing and implementing sourcing and commodity strategies

Knowledge 

• Knowledge of Procurement
• Financial knowledge
• Experience with ERP platforms
• Analytical tools
• Negotiation tactics

Competencies: Technical and Behavioural 

Technical Competencies

• Proficient in Excel, Word and Teams
• Knowledge of ERP platforms.
• Good verbal and written Communications Skills
• Strong analytical and problem-solving skills
• Project Management
• Stakeholder Relationship Management
• Multiple Commodity Management Skills
• Strong Negotiation Skills
• Contract Management Skills

Behavioural Competencies

• Good analytical and problem-solving skills
• Ability to work as a team member.
• Good oral and written communication skills
• Time Management
• Innovative
• Ethical Behaviour
• Should be able to operate under pressure

BDO Core Competencies

• Relationships and Collaboration
• Exceptional Client Service
• Business Growth
• Engaging people
• Leadership
• Quality, Risk management and Operational performance