Junior Professional Foreign Creditors Clerk at Adams & Adams

Key Responsibilities:

• Receive, review, and validate foreign professional vendor invoices, ensuring accuracy, correct approvals, and valid banking details.
• Capture invoices timeously to ensure accurate professional creditors liability reporting.
• Allocate invoices to the correct general ledger and matter codes.
• Ensure vendor payments are made in line with agreed payment terms.
• Prepare and issue remittance advices and debit advices to vendors following payment.
• Review creditor age analysis weekly and actively clear ageing items.
• Provide explanations and supporting documentation for all aged or overdue balances.
• Validate and process payments for official fees and deposit accounts on a weekly basis.
• Request supplier statements monthly and ensure statement periods align with accounting periods.
• Perform full supplier statement and account reconciliations, investigating and resolving reconciling items.
• Maintain accurate, compliant, and easily retrievable electronic creditor documentation.
• Manage vendor relationships, including payment cycle communication and query resolution.
• Request, verify, and compile documentation required for vendor creation and maintenance.
• Maintain accurate vendor master data to reduce fraud risk, duplication, and payment errors.
• Assist with ad hoc finance and administrative duties as required.

Education

• Matric with Accounting or Mathematics.
• Strong computer literacy.
• Certificate in Bookkeeping, Accounting, or an equivalent finance-related qualification.

Experience

• Minimum 3 years’ experience in a full-function Accounts Payable / Creditors environment.
• Hands-on experience with invoice processing, validation, and allocation.
• Experience in vendor reconciliations and payment preparation.
• Proven experience in vendor query resolution.
• Foreign accounts payable experience preferred.
• Experience in a law firm or professional services environment is advantageous.