Learner Data Capturer at TB HIV Care

Purpose of the position:

• To capture incoming clinical data on clients rendered service from the facilities, mobile and outreach teams; Maintain electronic database for data submitted; Check data correctness, completeness, consistency and data verification by liaising with relevant staff.

Minimum Requirements    

• Grade 12 (level 4 qualification)
• National certificate and/or training in the HIV AIDS and STI programme
• Beneficiary of DREAMS
• Over 18 years old and up to 24 years old
• Good communication skills
• Background or interest in HIV and public health
• Needs to be self-motivated to attend all training sessions and required to complete assessments (portfolio work) for accredited training.
• Basic computer literacy skills (formal computer training will be provided)
• Basic numeracy skills (math literacy)
• Able to communicate in English and isiXhosa is an advantage
• Clear criminal record

Duties and Responsibilities    

• Prepare Clients folders by getting all the stationery ready and ensuring that there are sufficient client folders “pre-populated” with the correct stationery and providing it to the clinical teams.
• Neatly file client folders at the regional office
• “Pull” client folders based on schedules provided by clinical staff (files should not be kept on the mobiles)
• Ensure the electronic Excel register is submitted to M&E on time on a monthly basis
• Update results from NHLS on clinical registers
• Follow up on missing data fields
• Enter newly initiated clients on the electronic Excel client register from source documents (this should preferably have done on a daily basis to avoid a back-log)
• Capturer clients on HPRS, Tier.net and DHIS
• Update client information on the electronic registers from source documents (this should preferably have done on a daily basis to avoid a back-log)
• Identifying duplicates before capturing
• Ensure every client signed the intervention register and filled in the demographic form before capturing
• Liaise with clinical staff and counsellors to rectify any gaps/errors on the clinical stationery
• Identifying duplicates before capturing
• Ensure every client signed the intervention register and filled in the demographic form before capturing
• Liaise with clinical staff and counsellors to rectify any gaps/errors on the clinical stationery
• Attend workshops, meetings and trainings as required
• Assist with facility data verifications
• Strengthen the public health information system and support the implementation of user-friendly electronic and paper-based data management systems in the public health system
• Support facilities to ensure all relevant data is accurately captured into Health Information Systems e.g. DHIS or TIER.net
• Monitor use of TIER.net line list reports
• Ensure a high standard of data quality through accurate weekly data collection as per CDC instruction and verify against facility weekly tally books to ensure quality assurance
• Provide on-site mentoring to Department of Health facility staff where gaps are identified
• Apply a data quality audit toolkit, ensuring accurate TIER.Net data entry
• Perform any other duties as assigned by the Data Quality Officer

Skills and Competencies    

• Good communication skills
• Co-ordination skills
• Networking
• Problem-solving skills
• Planning and organising