WHAT WILL YOUR MAIN RESPONSIBILITIES BE
Learning Programs (IST,PWD, Interns,Apps & UL)
- Coordinate onboarding of new learners
- Uploading of documentation to support DG grants
- Learner SETA enrollment and registration
- Follow up with People Partner on IT tools where applicable (Eg interns) and ordering of PPE ahead of start date.
- Day to day follow up on the execution of training programmes within required time frame.
- Follow up with service providers on issuing of certificates once programmes are completed.
CHIETA DG & MG application and inflow tracking & Workplace approval
- Do the application for DG grants and guide the learners through the completion of documentation.
- Point of contact between SETA and ALM for administration of Workplace Approval application.
- Maintain a tracker for the inflow of DG grants for the ALM.
Administration of site capability programmes
- Ensure documentation such as training registers are completed and uploaded to LMS for all training.
- Reporting of training progress against plan.
- Issue of logbooks and POE’s to learners.
- Source quotations for training requirements and work with service providers on scheduling training.
Legal compliance and Auditing
- Compile and submit mandatory training report for monthly CSHEC meeting.
- Quarterly review with Unit Manager & site SHE lead to ensure trained personnel across all mandatory SHEQ compliance trainings.
Budgeting and Cost Governance
- Creating and tracking of all training related orders as per training plan and budget.
- Compile Monthly training spend tracking per order created.
- Submit all accruals to finance for oustanding GRN post cut off.
- Support the annual budget process by completing a training needs analysis for compliance training for all relevant departments to determine costs for SHEQ trainings.
- Obtain quotes for any new ad hoc training requirements.
WSP & ATR submission
- Capture and compiling of Bio data and Annual Training Report
Support Factory Digital agenda
- Maintain learning systems and coordination of training for new users.
- Pulling of dashboard reporting for capability programmes.
BBBEE Compliance and Audits
- Monthly capturing of training spend and uploading on SC Learning share point.
- Quarterly inter site internal auditing for BBBEE data.
- Compile all evidence for the external BBBEE audit and submit relevant documentation.
- Scanning and filing of training registers to be shared during site audits and possible disciplinary enquiries.
Service agreements with Training Providers
- Storing of updated contracts with training providers and timely tracking of contracts for renewal.
- Storage and tracking of Service Provider accreditation renewal requirements.
Training & Development Committee
- Schedule meetings every 2 months and capture and circulate minutes from the meetings.
- Storage of minutes to the sharepoint / Teams site.
Tax – IT180 Submission
- Compiling of all IT180 forms for all learning programmes and upload to sharepoint for the site.
Training centre
- Manage the booking system and administrative requirements for running the training centre.
Annual Induction and BI training Coordination
- Coordinate Annual Induction Programme for site (scheduling a date, planning meetings, organizing venues and trainers
Experiences & Qualifications
- HR Diploma or Degree / ENG Degree / Diploma/ NQF 6 Certificate
- Must have 2 experience in a FMCG environment
- Assessor, Facilitator, Moderator OR SDF Certification is an added advantage
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