Legal Administrator at Affirmative Portfolios

Overview:

The main purpose of the position is to provide support in the overall administration of disciplinary and litigation case files, so as to ensure seamless and efficient disciplinary and litigation processes which are supported by complete records.

Key Responsibilities:

• Case File Management:
• Receipt of case referral from investigation and court processes, opening and registration of case files; printing, collation, consolidation and/or filing of case file related documents; maintenance of case files and relevant case file registers; coordinating with the legal team in relation to case management requirements, as well as sorting, indexing and preparation of documentation for archiving purpose or to meet audit or other legislative requests.

General Administrative Support:

• Photocopying of documents and/or supervising photocopying of voluminous evidence files; managing print requests and ensuring timely delivery of printed materials; specific filing labelling and/or pagination of case files or evidence bundles; arranging for delivery of case files to parties, committee members and/or legal department staff; arranging for the issuing of subpoenas by the sheriffs; attending to or arranging for issuing of case related processes via registered mail; managing deadlines for case related milestones through diary management and effective communication; communication with external stakeholders or parties on case related documentation; searching for case law case related authority from available systems and typing as per requests.

General document and records management:

• Overseeing the disciplinary unit’s central repository of legal documents, contracts, and general records, ensuring the implementation of the approved filing requirements, ensuring proper version control, and managing document retrieval.
• Co-ordination of the disciplinary team planning activities, inclusive of keeping accurate record of such sessions and following up on deliverables.
• Carrying out other administrative duties as and when required from time to time.

Qualifications and Experience Required:

• Matric
• Post Matric Qualification would be advantageous
• Knowledge of Microsoft Office, specifically, word & excel
• knowledge of spreadsheet applications
• 2 Years experience in a similar position

Attributes:

• Unquestionable integrity and objectivity
• Attention to detail
• Good verbal and written communication in English
• Professional attitude
• Deadline and result driven with high levels of accuracy
• Initiative
• Must be able to interact with all levels of employees and maintain a high level of confidentiality
• Strong time management and planning skills
• Team player with the ability to work unsuperviseda