Legal Administrator - Johannesburg at Anova Health Institute

Key Duties and Responsibilities:

Investigations, Employment, Corporate and Commercial tasks

• Administrative support to the SLC and legal department with all investigations which include harassment and whistle blower investigations.
• Providing support and assistance on case management, liaising with panel lawyers, updating case files and Service Level Agreements.
• Assisting the SLC and legal department with adiministrative support and coordintation of general, corporate, commercial and employment matters.

Drafting and governance

• Editing various documentation including letters, agreements, policies, standard operating procedures, terms of references, frameworks, communications and notices, as required, in terms of standardised uniform templates.
• Assist with minute taking, following up on action items for all structures as required by SLC

Stakeholder relationships

• Effective communication with internal and external stakeholders including the panel of attorneys, Courts and regulatory bodies.

Legal System

• Support the effective maintenance of the company’s Legal Information System (Ghostpractise), ensuring the alignment of business processes to the System.
• Identifying and storing vital legal documents.
• Ensure version control management of all documents.
• Manage and update all documents and templates as required.

General administration and Legal reporting

• Perform administrative duties and support the legal department.
• Assistance with in-house paperwork.
• Manage office operations (including scheduling appointments, diarising matters, securing the attendance of chairpersons and witnsses, booking hearing venues).
• Editing of documents and presentations.
• Assist with conducting legal research.
• Coordinating and arranging training (book venues, liaise with management).
• Paginate hearing bundles and making the required copies.
• Reviewing and processing all invoices. Liaise with finance to ensure payment.
• Collate data, follow up on outstanding actions and ensure that all files are properly maintained and organised.
• Support SLC with reports as required.
• Any other tasks as agreed with line manager.

Minimum qualifications and experience:

• Paralegal Diploma or relevant qualification
• Excellent written and verbal communication skills.
• Excellent research skills.
• High level of personal integrity, self-discipline and a positive attitude.
• Be able to work with multi-functional departments/offices and people.
• Deadline-driven, attention to detail, and able to perform under great pressure.

Technical knowledge and skills

• Sound knowledge of legislation.
• Knowledge of legal and court processes.
• Ability to build strong working relationships across all levels of the organization.
• Strong business acumen.
• Computer literacy and proficiency in MS Office.