Legal Associate at Experian

Job Description

Regulatory Compliance

• Ensure regulatory compliance for the SA market as well as our credit bureaus across Africa
• Together with Compliance, ensure timely submission of regulatory compliance reports and attend to any queries that may arise, with particular focus to the NCA; BEE; the Company’s Act; POPIA; PAIA.
• Act as first line of response to regulators in all markets we operate in
• Support compliance audits in all the markets we operate in

Legal

• To advise and assist staff and clients with regards to data access credit regulatory queries and give legal advice on related matters ie Reg 19(13), Prescribed Purposes
• Act as liaison between the legal team and internal clients to answer regulatory queries and be first point of contact
• Draft legal letters including termination and breach of contract letters
• Draft and maintain standard template letters for use by the business including confirmation of client status, deceased certification, bankruptcy certification, reckless lending investigations, complaints response letters
• Investigating unauthorised data access allegations
• Manage the legal email in-box

Governance

• Perform company secretarial functions for subsidiaries including maintaining company books, issuing share certificates etc
• Support Group company secretary in arranging board and shareholder meetings
• Act as company secretary for subsidiaries and maintain minutes
• Maintain the Share Register, Shareholder Detail Register, Resolution Register
• Establish and maintain a repository for all corporate documents relating to the company as well as our subsidiaries
• Establish and maintain an automated contracts management system for all contracts and other agreements
• As a dep company secretary, act as a trusted advisor for the board and management in terms of the Company’s Act
• Establish and maintain a well-functioning company secretary office

BEE

• Together with General Counsel Africa, set the BEE strategy and Implementation Plan to execute on the board approved strategy
• Prepare BEE verification audit prep files and verification readiness
• Act as first point of contact with BEE verification analysts
• Work with procurement; marketing; HR; finance; legal; sales and other affected departments in ensuring our BEE Targets are met and maintained
• Create a process to maintain

General Legal Department Management

• Maintain vendor packs to ensure timely implementation of contracts
• Update, maintain and ensure timeous submission to the risk department in relation to the departmental risk register for Legal, Risk, Compliance and DPO
• Maintain the departmental policies and ensure periodic updates take place as and when the time comes up for renewal or update

Required Key Skills (functional/technical)

• Functional
• Execution
• Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results
• Systematic Approach
• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocate resources effectively
• Analysis and Judgment
• Quickly understands and analyses complex issues and problems; comes up with sound and rational judgments.
• Professional Expertise
• Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development.
• Works independently and is a self-starter
• Effective Communication
• Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.
• Constructive Teamwork
• Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.
• Self-Development
• Is aware of own strengths and limitations and pursues learning and career development opportunities.

Technical

• MS Word
• MS Excel
• MS POwerPoint

Qualifications

• Legal bachelor’s degree
• Minimum 2 years’ experience in a legal office / position or role and preferably in the financial services industry
• Experience in company secretarial services.
• Experience in regulatory risk (compliance) and/or operational risk management and monitoring and/or business process auditing activities
• At least 2 years’ experience in the credit bureau industry
• Experience in assessing BEE requirements and maintaining BEE Scorecard for the company.
• Experience in the privacy data office