Fresh Jobs at Brand South Africa

Job purpose

The role will partner with the business to deliver Human Capital Services in line with the Human Capital Strategy. The incumbent implements, communicates and offers advice on standard HR systems, processes, and policies. Management of working conditions and office hygiene and within the organisation.

Minimum Requirements

• Bachelor’s Degree in Human Resources Management or equivalent
• 5 Years prior direct related Human Capital Officer experience
• Strong knowledge and understanding of LRA, BCEA, EE and Skills Development Legislation
• Knowledge of Recruitment & Selection, Induction, Training and Development processes.

Key Performance Areas:

 Monitor compliance to HR standards, policies and procedure.

• Support the HC Manager with the implementation of all HC policies, processes and standard operating procedures. Track and ensure all policies are reviewed yearly or as and when required as per policy standards.

Effective management of the end to end recruitment and on boarding processes to Business.

• Liaise with Line Management to attract talent into Brand South Africa.
• Manage the relationships with recruitment agencies.
• Work with HC Manager to align the recruitment activities with the organisational workforce planning process.
• Work with the HC Manager to provide recruitment support to the business.
• Facilitate the development and updating of Job Profiles for all positions in consultation with line managers and sign off.
• Scheduling of the job grading or job evaluation meetings.
• (Draft Staff Requisitions, Adverts and get approval)
• Facilitate the advertising , interviewing and selection process in line with the relevant policies, procedures and within the contracted SLA’s.
• Assess the performance of the appointed recruitment agencies against the agreed SLA’s.
• Draft Acting and Secondment memos and appointment letters.
• Facilitate the Ref checks i.e., ICT, Criminal checks, Qualifications, ID etc.
• Draft Appointment/Offer Letters.
• Implement the On- boarding process for all new employees i.e., Induction.

Provide Human Capital Services to the business by coordinating Performance Management.

• Coordinate performance management contracting, assessment, and in-house training workshops.

Training and Development

• Co-ordinate training and development initiatives for Brand South Africa including Bursary, and Discretionary grant programmes e.g., Internship.
• Update the Training and Development tracking report.
• Facilitate with the preparation and submission of WSP & ATR to MICT SETA.

Undertake HC work programs and projects

• To undertake specific HC work programs, projects and research as determined by the Human Capital Manager g. Wellness, days of significant etc.

Identify trends, risk and recommend solutions for actioning, by analysing management information system (MIS) reports

• Be able to analyse data and provide information and recommendation to HC Manager on trends and risks from reports.
• Through monthly leave reports (drawing out and submission of reports on SAGE PEOPLE 300).
• Conduct leave audit in order to identify anomalies. Address all staff leave queries and offer advice as per leave policy.
• Staff movement report.
• Training and Development reports.
• Research best practices and development of processes and templates that will ensure efficiency and effectiveness within Human Capital.

Provide Administrative support to Human Capital unit.

• Ensure completion and update of personnel files, forms and checklist.
• e. opening files for new employees and filing of documents.
• Manage the administration of staff exit (ensure the resignations letters are signed and management responses to those resignations and communicate to all staff)
• Manage the completion of exit checklists and exit interview forms Schedule the exit interview sessions.
• Ensure that all financial compliance issues (Leave management, payroll submissions, incoming and outgoing staff) are completed according to the monthly/ as required checklist.
• e., Medical aids are cancelled from company billing, completion and submission of Sanlam withdrawal/ update on beneficiary forms
• (signature from DCS, submit to Finance for further processing)
• Ensure the correct and accurate data is submitted to Finance (e.g., appointment letters, acting letters, leave pay-outs, Sanlam withdrawal forms, changes of personal details such as banks letters, ID copies for change of surnames etc. Monthly payroll submission checklist to be approved by HC Manager.
• Act on behalf of BSA staff and liaise with medical aid company Brokers on any changes either upgrade or downgrade and manage the administration of all the documents (ensure all completed forms are signed off by relevant official).
• To be proactive in dealing with team issues from an HC perspective (i.e., hygiene issues and working conditions).

Facilitate the reporting and Administration of IOD (Injury on Duty) cases

• Assist employees with the completion of IOD forms
• Report the incidents to the HC Manager/ Director CS/OHS Committee and DOL (Compensation), through capturing the incidents on the DOL system.

Provide Administrative support to Director Corporate Services on OHS and Employment Equity

• Scheduling of meetings.
• Administration of Corporate Services (CS) Document or files.
• Arrange EE, OHS and CS meetings as directed by management.
• Minute taking and circulation.
• Prepare attendance register for EE and OHS
• File all EE and OHS documents
• Distribute safety information as and when required.

Staff Management and Development

• Delegate work assignments and tasks to appropriate individuals, providing sufficient direction so desired business outcomes can be achieved.
• Provide direct reports with leadership, direction, and coaching to achieve work objectives and improve performance and skills.
• Performance management – ensure that team members achieve their Performance Objectives as per individual agreements.
• Staff development, motivation and training
• An employee would be required to perform any other reasonable task given by the line manager

Required Skills, Competencies and Attributes:

• Knowledge of Human Resource Practices
• Knowledge of Human Resource Management Information Systems
• Knowledge of internship programmes
• Knowledge of on boarding processes
• Knowledge of Payroll input documents and benefits management
• MS Office (Excel, Word, PowerPoint
• HC Database Management
• HC software
• Attention to detail/accuracy
• Judgement/discernment
• Honesty and Integrity
• Professionalism
• Managing workplace climate
• Follow through
• Planning & Organising
• Discretion
• Teamwork
• Written communication
• Verbal communication
• Service Oriented
• Diversity awareness
• Organisational Awareness
• Analytical ability
• Ability to work in a pressurised environment to meet deadlines
• Ability to manage a team
• Advance business and report writing

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Job purpose:

• Supports the Assistant Brand Manager in activating the brand through integrated programme plans driven by the marketing strategy of the IMC (Integrated Marketing Communications) and in line with key stakeholder projects.

Minimum Requirements:

• National Diploma in Marketing/Communication.
• A B-Tech in Marketing/Communication will be an added advantage.
• 3-5 years’ experience in marketing and communications organisations in an administrative capacity.

Key Performance Areas:

Mobilisation, activation and marketing support

• Supports the Assistant Brand Manager in the co-ordination and implementation of branding and marketing events and programmes.

 Planning and Organising

• Design and implement plans to market events and products.
• Plan and implement marketing and public relations programmes.

Stakeholder engagements

• Assist in reaching out and corresponding with identified strategic media, PR partnerships and other suppliers and stakeholders to participate in IMC key projects, campaigns and other initiatives.

Preparing reports

• Prepare reports in line with IMC requirements.

Required Technical Skills, Competencies and Attributes

• Working knowledge of all elements of the marketing and communications function, including market planning and development, customer and stakeholder relations and managing marketing partners.
• Knowledge of the broad political, legislative and economic arenas – locally and internationally, i.e. awareness as a global citizen.
• Advanced MS Office (Word, Excel, Powerpoint).
• Excellent planning and organising skills.
• Excellent communication skills.
• Good business writing skills.
• Basic budgeting skills.
• Ability to engage with diverse stakeholders in a competent and confident manner.
• Service oriented.
• Output-driven.
• High ethical standards.
• Follow-through.

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Job purpose:

To provide administrative and tactical/technical support to the Supply Chain Manager and the department in the implementation and execution of supply chain processes and internal control policies and systems.

Minimum Requirements:

• Degree in Supply Chain Management/Procurement/Logistics or Equivalent.
• Minimum of 5 years of Supply Chain Management experience in the public sector.
• Public sector procurement experience is essential.

Key Performance Areas:

 Development of the procurement plan and Demand Planning

• Draft the Annual Procurement Plan for Supply Chain Manager for review in consultation with HOD’s and in line with approved Annual Performance Plan.
• Support the implementation of the procurement and annual performance plan.
• Consolidate and submit quarterly and annual procurement plan.
• Development of a demand plan for RFQ’s and RFP’s (below R 1 000 000).

 Acquisition Management RFQ Process

• Request quotations/proposal up to R 1 000 000.00 within prescribed thresholds.
• Prepare quotation/proposals evaluations and apply PPPFA principles for approval.
• Place the approved order with the preferred supplier.
• Ensure that the recommended service provider is compliant before award.
• Maintain a complete and accurate document management – RFQs.
• Expedite and follow up suppliers to schedule deliveries, resolve material, value discrepancy, outstanding and overdue delivery of orders, warranty claims and damage, and return of materials.

SCM Reporting

• Prepare monthly/quarterly SCM Reports (Acquisition Report expenditure, BBBEE Procurement Spend, etc).
• Deviation register.
• Contract Register updating and reporting.
• Procurement plan quarterly report to National Treasury.

Supplier Data Administration

• Address any supplier database errors with the Procurement Administrator.
• Review newly added service providers on the Brand SA supplier database (AX system) and ensure that they comply on Central Supplier Database and notify them to update their information on CSD.

Provide general supply chain administration support

• Assist in tender administration processes by; (opening tenders, ensure compliance with tendering processes).
• Follow up with internal users on planned procurement and outstanding requisitions.
• Develop and maintain constructive and cooperative working relationships with others.
• Ensure that SCM policy and standard operating procedures are followed.
• Workshop new staff members about SCM processes and procedures.
• File a complete and accurate document ready for auditing purpose.

Tender Management Process

      Bid Specification and Calls for Proposal

• Provide administrative support and advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders.
• Provide administrative support and advice in the development of Calls for Proposals and ensure compliance with SCM Policy.
• Take minutes.

Tender Documentation Preparation and Advertising

• Establish industry based tender compliance requirements through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.
• Distribute the draft tender advert template to facilitate the line manager drafting a tender advert.
• Place advert in the Tender Bulletin, eTender Publication Portal and Brand South Africa Website for the required time period.

Tender/Proposal Receipt

• Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.
• Review submitted tenders/ proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.
• Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee.

Bid Evaluation Committee

• Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials.
• Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion.
• Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting.
• Apply the BEE and Pricing formulae (PPPFA) to the tenders that meet the Bid Evaluation assessment criteria and identify the highest rated tenders.
• Prepare the packs for the Bid Adjudication Committee.

Bid Adjudication Committee

• Assist in the arrangement of the BAC once the packs are ready.
• Manage the approval, signature and storage of BAC minutes and reports.
• Document management (ensure that filing is completed accordingly).

Communication of the Bidding Process

• Manage the communication of the outcome of the BAC or Proposal Review process with the successful and unsuccessful bidders in line with the established policy.
• Upload list of responded bidders and outcome of the tender process in the National Treasury eTender Publication Portal and Brand South Africa Website.
• Refer any queries from bidders related to tender/proposal outcomes to SCM Manager.

 Contract Administration

• Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy.
• Maintain the contract register for tenders through updating register with all contract changes monthly.
• Notify the user departments on the expiration of contracts 6 months prior to contract expiry and prepare termination letters.

 Staff Management and Development

• Review the work and tasks assigned to direct reports.
• Delegate work assignments (RFQ’s/RFP’s) and tasks to appropriate individuals, providing sufficient direction so desired business outcomes can be achieved.
• Build and manage relationships with subordinates.
• Staff development, motivation and training.
• Provide direct reports with leadership, direction and coaching to achieve work objectives and improve performance and skills.
• Performance Management – ensure that team members achieve their Performance Objectives as per individual agreements.
• In exceptional cases, the incumbent may be required to tender support beyond the duties and responsibilities covered by scope of this job profile. Such a request shall be reasonable and would be deemed necessary by management in the pursuance of the needs of the organisation at that time. (ad-hoc duties).

Required Technical Skills, Competencies and Attributes

• Execution and implementation of the Supply Chain Management (SCM) in the Public Sector Procurement.
• National Treasury regulations (PFMA, PPPFA and B-BBEE).
• Presentation and facilitation of SCM training, workshops and briefing sessions.
• Reviewing and development of SCM Policies and Standard Operating Procedures (SOP’s).
• Preparation and writing of reports.
• Minutes taking for Bid Committee meetings.
• Tender/Bid administration/management (Bid Specification, Bid Evaluation and Bid Adjudication).
• MS Office (Word, Advanced Excel, PowerPoint, Teams, Outlook).
• Professionalism
• Attention to detail
• Honesty and Integrity
• Organised
• Diversity awareness
• Teamwork
• Independence
• Adaptability/flexibility
• Integrity and self-control
• Maintain the strictest level of confidentiality in executing tasks
• Team player
• Persistence