Legal Secretary - Capetown at VeraSafe

• As a Legal Secretary, the primary job responsibility is to provide legal support to our attorneys, support our sales operations by e.g., preparing engagement letters from templates, and assisting the Internal Legal Department with day-to-day operations and organization of our busy consulting firm and law firm. The successful candidate will also directly support the day-to-day initiatives and long-term strategies of our firm’s General Counsel. Strong attention to detail and professionalism are our top values and our #1 consideration in evaluating candidates.

Note: As part of our application process, we ask candidates to participate in a skills assessment exercise to help us gauge your capabilities. Candidates will be asked to participate as the first step in the evaluation process.

Typical Day/Week Snapshot of the Legal Secretary:

• Effectively managing the full contract lifecycle including preparing our MSA and SOW templates for use with our clients, shepherding contracts through the approval and signature process, ensuring all needed corresponding documents are executed and filed properly, assisting in negotiations, archiving and record retention, and documenting renewal or termination of contracts
• Doing initial reviews of various types of contracts in order to spot/highlight issues and areas of concern and enable faster review by our in-house attorneys
• Providing managerial support for the Internal Legal Department, e.g., maintaining our list of tasks assigned in the department, maintaining/updating the company’s governance calendar
• Helping develop and improve standard operating procedures related to our internal processes
• Collaborating with our in-house attorneys to suggest improvements to templates, processes, and organizational structures
• Perform a variety of other legally oriented tasks and duties as assigned

What We Need From You:

• Great interpersonal skills and fluent in English
• Paralegal certificate preferred
• 8+ years Legal Secretary experience preferred
• Familiarity with commercial contracts
• Be a team player; interested in contributing to a growing enterprise
• Willingness to work occasional evenings; primarily for full team meetings, happy hours, etc.

Key Competencies:

• Detail-oriented individual with a highly organized / structured work ethic and top-notch organizational skills
• Tech-savvy and comfortable using a variety of software applications
• Excellent written and verbal communication (i.e., you need to be able to write like a pro, and know your audience)
• Schedule flexibility to work with international teams and meet aggressive deadlines (without working weekends)
• Ability to work independently, collaborate with teammates, and fully deliver on all commitments
• Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment
• After learning through experience, we’ll welcome your ability to think outside the box and innovate

What you’ll gain from joining our team:

• Freedom of working remotely
• Professional development growth opportunities
• The chance to have a long-lasting impact on a small but growing international business
• Work in an open environment with a friendly team that respects your ideas and contributions
• Fast paced, entrepreneurial environment
• Occasional opportunities to travel internationally, primarily for team retreats