Legal Secretary at HyperionDev

ABOUT THE ROLE

• Provide high-quality legal administration and document-preparation support across the business, working closely with our CEO/Founder on confidential, time-sensitive, and high-priority tasks.
• This role requires exceptional attention to detail and the ability to operate in a fast-moving, startup-style environment.

RESPONSIBILITIES

• Manage calendars, scheduling, and coordination for the legal team and the CEO/Founder.
• Prepare, type, revise, and format legal documents with meticulous accuracy.
• Maintain organised filing systems, data rooms, and version control across multiple entities.
• Coordinate contract execution (signatures, stamping, scanning, delivery).
• Prepare board packs, agendas, and clear, accurate minutes.
• Liaise with internal teams, suppliers, and external counsel for information and follow-ups.
• Manage legal correspondence: letters, notices, email drafting, and template management.
• Track contract statuses, renewals, and administrative obligations.
• Support legal logistics (hearings, consultations, compliance processes).
• Assist with invoicing, vendor management, and general legal office tasks.
• Handle ad-hoc, high-priority requests directly from the CEO/Founder.

REQUIREMENTS

Minimum

• 2+ years of experience as a Legal Secretary, Legal PA, or similar role.
• Demonstrated exceptional attention to detail in typing, formatting, and document preparation.
• Strong organisational and multitasking abilities.
• Experience handling sensitive and confidential information.
• Proficient in Google Workspace.
• Clear written and verbal communication skills.
• Comfortable working directly with a CEO/Founder and supporting urgent, time-critical work.

Preferred

• Previous experience supporting a CEO/Founder or senior leadership team.
• Exposure to startup, tech, or fast-paced environments.
• Strong understanding of SA legal terminology and legal admin processes.
• Experience in preparing board packs or handling corporate governance tasks.
• Additional training in business administration or paralegal studies.