Legal Secretary (LS) at The Competition Commission

Duties and Key Responsibilities:

• Managing invoices and administrative processes for the appointment of external Counsel and law firms and monitoring expenditure on external Counsel's and law firm's fees against the approved litigation budget.
• Providing administrative support to litigation teams. 
• Take or transcribe minutes of consultations, meetings, prehearings and interviews of witnesses.
• Assist litigation teams in making travel arrangements including travel arrangements for external Counsel, witnesses and experts.
• Assist litigation teams in the preparation of discovery and trial record.
• Assist litigation teams with litigation record management (including uploading of litigation records to the KMS etc.).
• Ensuring that all procurement documents for appointment of external Counsel and law firms have been approved and submitted to finance.

Requirements

Skills and Experience

Minimum requirements:

• A completed National Diploma or Degree in Secretarial or Office Administration or an equivalent qualification. A para-legal qualification will be an added advantage.
• At least 2- 3 years legal secretary experience and be able to work as part of a team, work under pressure and have a strong administrative background.
• Minimum 2 years relevant administrative experience in a similar sector / multidisciplinary environment
• Case management, effective written and oral communication skills, interpersonal and negotiation skills as well as computer literacy.
• Required to demonstrate decision making, information monitoring, planning and organising, time management, gaining commitment and stress tolerance.
• Legal skills added advantage

Competencies and Skills

• Presentation skills
• Research skills
• Stakeholder management skills
• Communication skills
• Planning and organising skills
• Time management skills
• Flexibility