Litigation Secretary - Umhlanga at MacRobert Incorporated

MacRobert Inc. Attorneys is urgently seeking a Litigation secretary in our Medical Department for our Durban Branch.

Main Duties:

The candidate will be responsible for overseeing the correct and timeous processing of the following functions:

• Communication
• Attends to all verbal, dictated and written instruction as per director and associates
• Screening of calls as well as message taking for allocated division
• Communication of messages, urgent faxes and/or communication to Director and Associates
• Assist with queries regarding deposits, requisitions for cheques and receipts
• Give written instructions to the accounts department, to pay accounts such as counsels, agents, settlement amounts and costs
• Assist with researches when required
• Request numbers for opening files
• Assist with queries regarding support services such as IT, HR, Accounts
• Administration
• Typing correspondence, documents and affidavits
• Typing translations and transcribing of hand written notes, when necessary
• Typing memos as requested
• Photocopying of all relevant documentation
• Fax documentation on instruction
• Capturing new files
• Binding of documents
• Preparing bundles
• Keeping files and bundles organised and in order
• Draft and type correspondence for High Court/Magistrate Court/ Health Professions Council
• Typing opinions
• Indexing and paginating, sorting hospital records
• Request, follow up and receiving FICA documents. Send to Accounts department when received
• Prepare briefs to counsel and send off
• Assist with cheque requisitions and receipts after payments and take ownership until completion
• Assist with additional work (overflow) as and when requested
• Assist with any reasonable personal administration as requested by the Fee Earner
• Updating of info on AJS/Intranet
• Attend to reasonable requests regarding matters
• Assist Fee Earners with debtors, invoices and statements of accounts
• Assist Fee Earners with the planning and management of disbursements
• Making appointments
• Diary management when requested to do so
• Keep work stations neat and tidy
• Relief at reception when requested to do so
• Attend to any reasonable instructions and request by Fee Earner

Requirements

At least 3-5 years as a legal / litigation secretary preferably in personal injury work.
Excellent typing skills.