Career Opportunities at MacRobert Incorporated

MacRobert Inc. Attorneys is urgently seeking a Litigation secretary in our Medical Department for our Durban Branch.

Main Duties:

The candidate will be responsible for overseeing the correct and timeous processing of the following functions:

• Communication
• Attends to all verbal, dictated and written instruction as per director and associates
• Screening of calls as well as message taking for allocated division
• Communication of messages, urgent faxes and/or communication to Director and Associates
• Assist with queries regarding deposits, requisitions for cheques and receipts
• Give written instructions to the accounts department, to pay accounts such as counsels, agents, settlement amounts and costs
• Assist with researches when required
• Request numbers for opening files
• Assist with queries regarding support services such as IT, HR, Accounts
• Administration
• Typing correspondence, documents and affidavits
• Typing translations and transcribing of hand written notes, when necessary
• Typing memos as requested
• Photocopying of all relevant documentation
• Fax documentation on instruction
• Capturing new files
• Binding of documents
• Preparing bundles
• Keeping files and bundles organised and in order
• Draft and type correspondence for High Court/Magistrate Court/ Health Professions Council
• Typing opinions
• Indexing and paginating, sorting hospital records
• Request, follow up and receiving FICA documents. Send to Accounts department when received
• Prepare briefs to counsel and send off
• Assist with cheque requisitions and receipts after payments and take ownership until completion
• Assist with additional work (overflow) as and when requested
• Assist with any reasonable personal administration as requested by the Fee Earner
• Updating of info on AJS/Intranet
• Attend to reasonable requests regarding matters
• Assist Fee Earners with debtors, invoices and statements of accounts
• Assist Fee Earners with the planning and management of disbursements
• Making appointments
• Diary management when requested to do so
• Keep work stations neat and tidy
• Relief at reception when requested to do so
• Attend to any reasonable instructions and request by Fee Earner

Requirements

At least 3-5 years as a legal / litigation secretary preferably in personal injury work.
Excellent typing skills.

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Requirements:

• 4-5 years' in the administration of estates
• Legal Ease experience
• General experience in dealing with estates administration, including reporting estates; placing of advertisements, dealing with assets, beneficiaries, preparing files for L&D Accounts, obtaining filing slip
• Excellent experience in drafting and checking Final Distribution Statements 
• Must be very detail orientated
• Able to handle large volumes of work
• Ability to work effectively with an electronic file or database
• Effective communication skills 

Qualifications:

• Certificate in Deceased estate administration would be advantageous
• Matric

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Requirements:

• At least 5-8 years' experience in the administration of estates
• Management and growth of the Deceased Estates operational processes in accordance with the organizational and industry strategies
• Must be able to lead, manage and support the Estates team
• Excellent client liaison and communication skills, focusing on internal and external customer service
• Client contact and updating on the administration process
• Drafting of Liquidation and distribution accounts 
• Attending to queries from the Masters office
• Ensure full compliance with the administration process in terms of the Administration of Estates Act, current tax legislation, and any other applicable legislation as it may change from time to time.
• Excellent experience in drafting and checking Final Distribution Statements
• Must be meticulous and very detail orientated
• Able to handle large volumes of work
• Ability to work effectively with an electronic file or database
• Implement and execute marketing initiatives 
• Drafting of wills
• Advising and consulting with clients
• Trust work experience will be advantageous

Qualifications:

• Relevant degree and experience in Deceased Estates will be advantageous 

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MacRobert Inc. Attorneys is urgently seeking a Trade Mark Secretary/Administrator in our Trade Mark Department for our Pretoria Branch.

Main Duties:

The candidate will be responsible for overseeing the correct and timeous processing of the following functions:

• Attend to all verbal, dictated and written instructions as per director and associates
• Screening of calls as well as message taking for allocated division
• Communication of messages, urgent faxes and/or communication to Director and Associates
• Assist with queries regarding deposits, requisitions for cheques and receipts
• Give written instructions to the accounts department, to pay accounts such as counsels, agents, settlement amounts and costs
• Assist with researches when required
• Opening files
• Assist with queries regarding support services such as IT, HR, Accounts
• Keeping record of diary
• Update various databases
• Follow up and attend to FICA documents
• Send to accounts department when received
• Attend  to all written and verbal instructions from attorney
• Send report updates to clients via email/telephone
• Draft schedules of marks to clients 
• Attend to correspondence from clients
• Follow up on outstanding documents and invoices with clients
• Draft notices, certificates, letters, forms, emails and forward to CIPC trade mark office
• Follow up outstanding matters with the CIPC trade mark office
• Search CIPC trade mark database
• Draft invoices
• Follow up on age analysis
• Assist with cheque requisitions and receipts after payments and take ownership until completion
• Assist with additional work (overflow) as and when requested

Requirements

• At least 3-5 years as a Trade Mark Secretary or Administrator within the Trade Mark Industry .
• Excellent typing skills.