Trade Mark Secretary/Administrator at MacRobert Incorporated

MacRobert Inc. Attorneys is urgently seeking a Trade Mark Secretary/Administrator in our Trade Mark Department for our Pretoria Branch.

Main Duties:

The candidate will be responsible for overseeing the correct and timeous processing of the following functions:

• Attend to all verbal, dictated and written instructions as per director and associates
• Screening of calls as well as message taking for allocated division
• Communication of messages, urgent faxes and/or communication to Director and Associates
• Assist with queries regarding deposits, requisitions for cheques and receipts
• Give written instructions to the accounts department, to pay accounts such as counsels, agents, settlement amounts and costs
• Assist with researches when required
• Opening files
• Assist with queries regarding support services such as IT, HR, Accounts
• Keeping record of diary
• Update various databases
• Follow up and attend to FICA documents
• Send to accounts department when received
• Attend  to all written and verbal instructions from attorney
• Send report updates to clients via email/telephone
• Draft schedules of marks to clients 
• Attend to correspondence from clients
• Follow up on outstanding documents and invoices with clients
• Draft notices, certificates, letters, forms, emails and forward to CIPC trade mark office
• Follow up outstanding matters with the CIPC trade mark office
• Search CIPC trade mark database
• Draft invoices
• Follow up on age analysis
• Assist with cheque requisitions and receipts after payments and take ownership until completion
• Assist with additional work (overflow) as and when requested

Requirements

• At least 3-5 years as a Trade Mark Secretary or Administrator within the Trade Mark Industry .
• Excellent typing skills.