Logistics Coordinator at Mayfly Agri (Pty) Ltd

• A well-established, leading distributor of specialty and industrial chemicals is seeking the above to be responsible for coordinating cost-effective, compliant, and timely logistics, transport, warehousing, and shipping of chemical products (hazardous and non-hazardous) from origin to final destination, thereby enabling the sales team to focus on business growth while ensuring full regulatory compliance and excellent customer service.

Minimum requirements for the role:

• Must have a Bachelor’s degree or National Diploma in Supply Chain Management, Logistics, Transport Management, Business Administration or a related field
• 1-3 years’ experience in logistics, transport coordination, warehousing or shipping
• Experience with Dangerous Goods regulations, GMP+ or BRC will be a distinct advantage
• Computer literacy with strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with any ERP system (SAP highly advantageous – full training will be provided)
• Excellent written and verbal communication skills and the ability to liaise confidently with internal teams, suppliers, transporters and freight forwarders
• Must be a quick learner, highly organised, able to work independently, detail-oriented, calm under pressure, and committed to accuracy and continuous improvement

The successful candidate will be responsible for:

• Sourcing, negotiating, and managing rates with 3rd-party transporters and warehouses to ensure the most cost-effective and efficient collections, deliveries, and stock transfers across South Africa.
• Arranging and coordinating all collections, deliveries, and inter-warehouse stock movements, ensuring on-time performance and accurate administrative documentation (delivery notes, warehouse instructions, PODs, filing, reporting).
• Monitoring, measuring, and reporting on 3rd-party warehouse and transporter performance, addressing non-conformances, complaints, and invoice accuracy promptly.
• Conducting monthly remote and quarterly physical stock counts at 3rd-party warehouses, reconciling against SAP/planning sheets, and resolving discrepancies immediately.
• Arranging safe, compliant disposal of quarantined or damaged stock in line with company and regulatory procedures.
• Coordinating the arrangement and dispatch of customer samples and performing annual audits of 3rd-party warehouses and transporters to ensure ongoing suitability and compliance.
• Researching and onboarding new transporters and warehouses while continuously ensuring full compliance with South African hazardous and non-hazardous chemical transport and storage regulations.
• Developing a strong working knowledge of Incoterms®, freight forwarding, clearing processes, and international shipping documentation; liaising daily with suppliers, shipping lines, freight forwarders, and clearing agents to ensure smooth, on-time import/export shipments.
• Tracking shipments end-to-end (sea, air, road, rail), proactively resolving delays or issues, and keeping all stakeholders updated to avoid additional costs or customer impact.
• Providing logistics support to the sales team, maintaining accurate records in SAP, and contributing ideas for continuous improvement of logistics processes and cost savings.