Maintenance Coordinator (M000142) at North West University

PURPOSE OF THE POSITION:

• Responsible for work management, coordination and completion sign off (Inspection, planning and scheduling of work) and all services within facilities maintenance responsibilities, management of service contracts including contract management and execution in line with procured service standards.

KEY RESPONSIBILITIES:

Work management and scheduling:

• Inspecting, assessing and assigning to approved work and services to service providers, ensure that service providers/contractors execute work correctly, timely and according to the required standards or service levels.
• Implement, utilize and update IWMS System to plan and execute work procedures (Planned or Scheduled maintenance programs).
• Managing of the Work packages or work orders throughout all the statuses and project/contract phases.
• Emergency work management and scheduling of the work and informing all stakeholders.

Work Inspection and Planning:

• Identify and report on all defects and non – compliance in the approved specification or contract deliverables/IWMS system and generating default lists either by means of generating Work orders on a daily basis or submitting site instructions for correction.
• Record all deferred maintenance items and report to Maintenance Specialist. Execute Basic Condition Assessments as per Condition Assessment Plans.

Stakeholder Management:

• Maintain good communication with all stakeholders, develop and create the process of engaging with all stakeholder and feedback process (staff, students and Service Providers).
• Provide and plan work for service contractors to have access to areas where work needs to be carried out. Engage stakeholders and create awareness procedures (to inform occupants or users in advance if access is required in advance to perform work).

Budget management (Cost efficiency and effectiveness):

• Check and manage activities; repairs and maintenance work are carried out to acceptable levels and standards. Timely completion of work and cost effectiveness.

Procurement Management:

• Facilitates the process of procuring services as and when required by obtaining quotations following Procurement Policy and prescripts of NWU. Assigning work to Service contracts and making sure that work and costs comply with contract requirements as per specifications.

Implement safe working environment:

• Responsible for assigning work, for safety implementation and that work is carried out in accordance with OHS standards and legal safety requirements enforce safety management procedures for all service contracts and working as per safety management.

Minimum requirements

• A Diploma (NQF Level 6) in the Built Environment or any relevant qualification.
• A minimum of 3 years’ technical/ expertise knowledge/experience in the facilities maintenance environment (Building Maintenance).
• A minimum of 2 year’ supervision experience.

ADDED ADVANTAGE/ RECOMMENDATION:

• Must be accredited with South African Facilities Management Association.
• A Certificate (NQF Level 4) in Project Management.

KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:

• Formal written Communication skills
• Computer Literacy: MS Excel
• Advanced Knowledge of building Quality standards and regulations
• Knowledge of OHS act
• Ability to interpret building drawings
• Knowledge of safe working practices.

KEY BEHAVIOURAL COMPETENCIES:

• Enthusiastic team player with positive social and interpersonal skills
• Proactive and innovative technical problem solver
• Able to operate without full-time supervision.
• Control oriented person
• Customer centric OR customer – orientated person.

Apply by: 7 September 2026