Manager – Financial Planning and Analysis at mothers2mothers

Job Description

• The Manager of the Financial Planning and Analysis), supports and advises the organisation by providing expert financial management in support of the organisations global operations.
• The Manager – Financial Planning an Analysis functions as a key analyst and advisor within the Finance Department and the organisation.
• The incumbent will work closely with the HOD of the various units to ensure the application of sound accounting principles/practices and to provide adequate financial reporting on a corporate level to the Finance Director for presentation to the applicable stakeholders including the Senior Management Team and the various Boards of the organisation as well as certain organizational external financial reports.
• The Manager FP & A will monitor and analyse the financial targets of each department and unit of the organization in support of the overall group financial goals. 

Key Performance Areas

 Preparation and analysis of reports 

• Support the finance department in conceptualising and designing appropriate reports using JET Reports or any other reporting tools
• Prepare and analyse monthly/quarterly/annual management reports accurately and in a timely manner for all m2m entities (including preparing variance analysis for budgeting and forecasting purposes)
• Support the Head of Departments and Unit Managers in preparing and analysing the monthly Forward Looking finance reports
• Design budget review reports
• Support Director of Finance with managing Head Office (HO) Level of Effort (LOE) allocations for project-supported positions within CMU and other departments, maintaining updated LOE data in budgeting software and review and analysis of budgeted LOE vs actual LOE charged
• Prepare and analyse monthly reports for HO department and HO managed awards. 
• Liaise with HO department Heads and Project Directors to track expenditures, analyse spending trends and update forecasts

Coordinate the annual budgeting process across all the m2m entities 

• Support the compilation of annual and periodic budget information on an entity level and on the consolidation level
• Support the Finance Director and other Finance Managers to design and manage the annual budgeting process
• Coordinate and manage the consolidation of all the unit budgets per entity and prepare the consolidated information for review by the Finance Director for approval by the CEO and various Boards of the m2m group.
• Support Direcotr of Finance in cash reconciliation of all projects (Award Currency and Cash Received) with guidance from the FBP.
• Manage finances for HO-managed awards, including oversight of budget, monitoring project budget and expenditure, conducting financial review of procurement actions, leading Resource Review meetings and actioning follow-ups, preparing and timely submitting donor deliverables.
• Support CMU with set up and management of new awards/projects, cost share allocations on projects, award/project close out and updating thereof in NAV and Adaptive system tools
• Play a critical role in start-up or close down of projects. Maintain a schedule of project timelines to assist the FBP in following up with finance managers for projects that are closing.

Support the Finance Director in managing and monitoring the Indirect Cost pools 

• Track the indirect and fringe rates for the organization
• Prepare monthly Indirect Cost pipeline reports
• Research optimal registration statuses for new operational countries
• Liaise with other financial units to establish tools to support operational work processes
• Provide specialised financial technical assistance to the Finance Director
• In collaboration with the Finance and Business Intelligence Analyst, research and advise on optimal cost structures to ensure maximum cost recovery and competitive pricing of interventions and products
• Provide technical assistance where required for special projects and initiatives

Ad Hoc 

• Support FBP and Finance Pricing Analyst in their absence, which may also include presenting project/country financial analysis during monthly Senior Management Group (SMG) finance presentation
• Assist with processing of project modifications (both internal and external) upon receipt from Grants & Compliance.
• Prepare ad hoc reports to donors in the SA, UK, or US entities
• Support the FBP and Finance Pricing Analyst with preparation of proposal budgets

Job Requirements

Qualification and Experience:

• Bachelor’s Degree in Business and/or accounting
• CIMA/CA preferred or a Post graduate degree/diploma an advantage
• 10 years’ experience in a financial role of which at least 5 years must’ve been in a managerial role
• Knowledge of institutional donor requirements; EC, DfID, UN partner agreements, SIDA, USAID, CDC, etc preferred
• Sound business and technical acumen
• Focused and versatile team player that is comfortable under pressure
• Ability to communicate at all levels with clarity and precision both written and verbally
• Ability to manage/administer a finance unit, ability to rationalize work, delegate tasks, apply advanced systems to simplify work and negotiate systems improvements, propose solutions to make best use of staff and financial resources
• Proven superior knowledge and experience of computerized financial and business information systems, 
• Advanced Excel skill
• Previous experience in a multi-national not-for-profit organization at head office level preferred
• Experience in managing a team of professionals
• Excellent interpersonal skills; ability to work on own and within various teams;
• Ability to manage competing tasks; ability to prioritize and produce high level output consistently
• Ability to implement new initiatives and processes and do so in a collaborative manner