Manager: Information and Records Management at National Home Builders Registration Council (NHBRC

The Individual will primarily be responsible for, but not limited to the following:
Strategy Development and Implementation

• Contribute to the development of strategic and annual performance plans for NHBRC.
• Provide input into the operational plan for the department.
• Develop and implement an Information Management Strategy aligned with business objectives.
• Ensure business activities align with strategic and operational plans.

Information Sharing and Knowledge Management

• Implement communication strategies for knowledge sharing across the organization.
• Conduct orientation and training sessions on information and records management.
• Prepare educational materials, such as brochures and presentations.
• Promote knowledge sharing through operational business processes and systems.
• Strengthen integration and collaboration among information systems.
• Enhance the use of collaborative tools to facilitate internal and external knowledge exchange.

Records and Document Management

• Implement and maintain a compliant records management system.
• Ensure proper storage, retrieval, and archiving of institutional records.
• Manage the dispatch and handling of files per regulatory requirements.

Monitoring, Evaluation, and Compliance

• Monitor and evaluate the effectiveness of information-sharing programs.
• Assess and implement improvements in knowledge-sharing practices.
• Ensure compliance with relevant legislation, including NARSA, POPIA, and PAIA.
• Facilitate internal audits and implement corrective action plans to achieve a clean audit status.

Financial Planning and Resource Management

• Provide input into the departmental budget.
• Manage finances and drive cost-saving initiatives.
• Improve productivity and optimize operational costs within the department.

Project and Stakeholder Management

• Develop and implement records and knowledge management policies.
• Oversee projects within the division to improve records management.
• Engage stakeholders to incorporate recommendations and best practices.

Leadership and Team Development

• Provide training, coaching, and mentorship to team members.
• Ensure efficient utilization of departmental resources.
• Foster a culture of continuous learning and innovation within the team.

MINIMUM REQUIREMENTS:

• Bachelor’s degree in information science, Records Management, or a related field (Honours preferred).
• Minimum 5 years of experience as a manager in information and records management.

ADDITIONAL REQUIREMENTS

• In-depth knowledge of legislation such as NARSA, POPIA, and PAIA.
• Expertise in the Information Management Life Cycle, policy development, and document/records management.
• Skills in financial planning, budgeting, communication, stakeholder engagement, leadership, and organisation.