Manager (P8): Assets at Sol Plaatje University

Minimum Requirements

• Bachelor’s degree in Accounting
• 5 to 6 years of related experience in the relevant field (two years must have been at a supervisory level
• Computer literate
• Proficiency in Excel

Recommendation

• ITS experience is advantageous 

Duties and Responsibilities

Asset Management

• Ensure the reconciliation of the fixed assets register (that includes movable assets, work in progress, land and buildings intangible assets or any other asset designated as such by the accounting standards related to fixed assets) to the general ledger control accounts
• Alignment of financial records with records of Infrastructure Development and Physical Planning office 
• Ensure the unbundling of work in progress to land and buildings in line with the applied accounting framework
• Plan and manage asset verification, investigate and report on variances, make necessary recommendations to resolve discrepancies, and update of the asset register
• Ensure all additions and disposals of assets are properly authorised and recorded in the general ledger and that the necessary entries are processed in the fixed asset register and accounting records
• Review of the calculated depreciation in line with the accounting framework and relevant cost centres of SPU
• Ensure that no assets are fully depreciated
• Re-evaluate all assets for useful lives and residual values annually
• Provide a general customer service by attending to any related queries or requests
• Develop, implement and manage mechanisms to safeguard assets

Infrastructure cashbook

• Review of the bank reconciliation to the bank statement
• Review of reconciliation of the subsystem to the general ledger

User Education and Training

• Keep up to date with relevant accounting standard amendments and impact thereof on the financial statements
• Assist with the orientation and training of relevant staff on asset management policies, procedures and protocols

Policy and procedure development

• Review current Asset Management policies and procedures
• Provide input for the development of new Asset Management policies and procedures

Resource management: human resources

• Manage Assets staff
• Ensure fair allocation of workloads
• Provide input into job descriptions
• Monitor operational activities
• Contribute to the recruitment process for positions in Assets
• Take responsibility for new staff induction
• Take responsibility for performance agreements for all staff
• Manage staff training, development, coaching and mentoring
• Manage employment relations (grievance, discipline and conflict resolution)
• Manage Assets staff leave
• Ensure that staff records are kept up to date

Resource management: budget, finance and procurement 

• Provide input into infrastructure, assets and SCM operational, staffing and capex budget
• Manage section expenses against budget
• Asset management

Monitoring, Evaluation, and Reporting

• Preparation of asset figures for quarterly reporting
• Preparation of asset schedules for year-end financial statements with accompanying notes and accounting policies
• Relevant strategic and operational reports as and when required to relevant Committees, Council or the Department
• Research and implement best practices
• Communicate and consult with relevant stakeholders