Manager (P8): Facilities Maintenance at Sol Plaatje University

Minimum Requirements 

• Relevant Degree in Engineering or Built Environment.
• 6 years’ managerial experience in building maintenance.
• Computer skills (MS Office suite).

Recommendations 

• Experience in a higher education setting would be an advantage.

Duties and Responsibilities 
Operations Management – Maintenance

• Manage all maintenance-related activities at the university.
• Implement both planned and unplanned maintenance.
• Oversee the approved SPU maintenance plan.
• Manage service providers and service level agreements (SLAs).
• Draft specifications or bills of quantities.
• Manage facility-related projects (e.g. office refurbishments).

Landscape Services

• Implement the approved shift system for landscape services.
• Manage landscaping service providers and SLAs.
• Draft specifications or bills of quantities.
• Implement and manage SPU landscape cleaning plans and schedules.
• Develop standard operating procedures (SOPs).
• Manage landscape-related projects.

Policy and Procedure Development

• Provide input into the development and review of policies and procedures for Facilities and Services.
• Ensure policies are aligned with SPU’s mission, vision, values, and strategic goals.
• Ensure documentation is submitted to the Registrar's Office.

Quality Assurance and Risk Management

• Promote innovation in facilities and general administration.
• Develop and implement a quality assurance system that meets internal and external standards.

Risk Management

• Identify risks within the Facilities portfolio.
• Develop and implement proactive risk management plans.
• Report regularly on risk-related matters.

Safety, Health, and Environmental (SHE) Management

• Ensure compliance with all SHE policies and procedures.
• Implement corrective actions where necessary.
• Ensure trained Health & Safety Reps are identified.
• Ensure emergency procedures are displayed.

Resource Management – Human Resources

• Manage Facilities staff, including allocation of workloads.
• Contribute to recruitment, induction, and performance management.
• Monitor staff performance and development (coaching, mentoring, training).
• Handle employment relations matters (grievances, discipline, conflict resolution).
• Maintain accurate and updated staff records.
• Ensure compliance with Employment Equity targets.

Resource Management – Budget and Finance

• Provide input into operational, staffing, and capital expenditure budgets.
• Manage expenses against approved budgets.
• Oversee asset management and procurement.
• Ensure procurement and payment processes follow SPU policy.