Manager Procurement - Readvertisement at North West University

Job description

Purpose of the position:

This position is responsible for the support of operational requirements, management of the procurement process and the supply base, development of strong relationships with applicable functional groups (both internal and external) and support of the organizational goals and objectives.

The scope of this position is primarily the effective day-to-day management of the NWU centralized procurement department which is responsible for the negotiation and procurement of all goods and services and to advise on all insurance matters with a staff complement of 7 staff members. This includes but is not limited to the receiving of requirements from all NWU Departments, management of the tender process, ensuring the proper authorization as per policy, sourcing the best price/quality option for the NWU and the placing of the official purchase order.

Key Responsibilities:

Central procurement process

• Daily management and control over the activities of the central procurement function and tenders to ensure that all goods and services are obtained at the best price and quality, as well as on time for the NWU and to ensure the complete integrity of the procurement process while complying with the NWU financial policy and all other relevant legislations.
• Effective management of the procurement plan with input from the demand plan.
• Evaluate tenders and make recommendations based on technical and commercial factors and in line with the NWU financial policy and targets.
• Contract and Service Level Agreement administration Product and supplier category management.

Insurance

• Knowledge and experience of insurance and claim administration in order to manage the insurance operational requirements

Optimisation

• Responsible for continuous revision of relevant processes and systems to improve efficiency and minimize risk in support of the digital business strategy

People Management

Leadership and management

Minimum requirements

• A Bachelor’s degree or an Advanced Diploma in Accounting or Procurement or related field of specialisation (NQF 7).
• A minimum of eight (8) years’ experience in procurement and the management of tender process;
• A minimum of three (3) years’ experience in contract management; and
• Three (3) years’ management experience.

FUNCTIONAL / TECHNICAL COMPETENCIES (KNOWLEDGE AND SKILLS)

• Effective time management skills and the ability to reach deadlines.
• Knowledge of large financial systems especially the procurement module(s).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• In-depth knowledge of tender processes and legal requirements.
• Knowledge of the insurance market and management of claims.
• Proven experience managing supply chain operations.
• Demonstration of language proficiency (including report writing) to function optimally in the various multilingual environments of the NWU.

BEHAVIOURAL COMPETENCIES

• Team player.
• Ability to build and foster good relationships with customers and stakeholders and resolve conflict.
• Problem solving skills and ability to conduct research, analyse information and make recommendations.
• Very high integrity level and ethical conduct.
• Adaptable to change and participate in change processes.