Manager: Programme Design and Resource Mobilisation at Secondments

QUALIFICATIONS AND EXPERIENCE

• Relevant Post-graduate qualification at Hons level 
• Project Management Qualification and Project Management Professional (PMP) / PRINCE II certification will be advantageous.
• Valid Driver’s License
• At least 7 years’ relevant experience of which at least 3 years have been at an equivalent level within a medium to large sized organisation
• Demonstrates a sound understanding of the Local Government Sector and in particular project management unit functionality. 
• Sound understanding of the policy, legislative and regulatory frameworks governing the professional discipline; and in particular those applying to the Local Government Sector and company
• Sound track record in effectively managing complex projects and sensitive stakeholder engagements at all levels.

Duties and Responsibilities

KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS

• Planning: Through an integrated company planning process, actively participate in the development & implementation of the Project Management Strategy. 
• Lead the design and implementation of common project management methodology, standards and tools to drive and facilitate the successful delivery of projects. 
• Provide input to the review and drafting of operational policies and procedures
• Support the planning process of all company programmes/ Projects – creation of structured schedules and project plans based on the project goals, resources needed, potential risks and budget constraints. Assess the workloads and impacts for different departments -identify dependencies and possible issues across teams
• Programme/ Project Execution and Governance: Lead the execution of a Programme Management Office governance, reporting and review framework to provide a holistic view of all organisational project activity. Track deadlines, deliverables, resources, and timelines throughout the Project/ Programme process. 
• Manage interdependencies and coordination across projects to ensure that information relating to project deliverables, risks and issues are effectively communicated between stakeholders and that key performance indicators are monitored and evaluated. Hold programme/ project owners accountable for their commitments through establishment of project management meetings with owners. 
• Facilitate the adaption of plans based on evolving needs, conditions or issues that may arise and ensure on-time, high-quality delivery in accordance with the stated project/ programme goals:
• Programme/ project Documentation and Archives: Work with core business teams to ensure documentation, supporting materials, and project plans are updated and readily available for internal teams and senior leaders. Upon completion of a programme/ project, compile and 
• document project information to assess delivery and to share lessons learnt. All information should be archived in one place, so it is accessible to the appropriate team members and senior leaders.
• Programme/ project prioritisation and Resource Mobilisation: Given the broad scope both in working with colleagues from different clusters and provinces; and across multiple projects, take responsible for balancing projects and communicating priorities internally (project dashboard). 
• Identify resource priority needs of programmes/ projects and facilitate the adjustment of workflows and mobilisation of resources
• Implement processes and systems to enable the fluid utilisation of resources and mobilisation of company resources.
• Process Improvement and Standards Development: Review and analyse the programme/ project value chains to identify possible process improvements. 
• Identify workable PM frameworks and methodologies; process standards and best practices for how teams should approach programmes/ projects. 
• Implement, documents and communicate the new procedures to the rest of the organization. Monitor 
• compliance with project management methodology and standards.
• Stakeholder Relations: Build strong working relationships with all areas of company business and promote effective programme/ project management as a business imperative. 
• Foster collaborative and mutually supportive relationships with project leaders and senior 
• stakeholders. 
• Assess cross-functional project team capability, provide coaching, training and support to enhance comapny’s project/program management capability, and improve collaborative development and project results. Cooperation from the core business requires strong influencing abilities
• Financial and Expense Monitoring: Assist with the preparation of annual budgets and monitoring of the monthly expenditure in area of accountability. 
• Assist in the identification of potential revenue sources in area of responsibility (where applicable). 
• Actively save costs in the area of responsibility. 
• Uphold sound corporate governance principles in the day-to-day operation of the area of responsibility/ professional discipline. 
• Ensure compliance with organisational policies and procedures.
• Project Management Specialisation: Diagnostic of challenges in municipal project environment and support identified municipal project management units to improve their processes, systems and procedures while promoting knowledge sharing and project management excellence amongst municipal project management practitioners