Manager: Skills Development Programmes Management (Gauteng) at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS 

1. Customer Relations

• Establish and monitor healthy diverse workable internal and external relations.
• Aligned TETA strategies comply with government strategies (NSDP, NDP, HRDP) and Policies.
• Ensure maximum participation of stakeholders in line with the SDA requirements.
• Build a relationship with other external stakeholders (SAQA, QCTO, other SETAs, DOT, DHET).
• Provide relevant and specialised support and advise to all relevant stakeholders.

2. Manage Skills Development and Learning Programmes’ Unit (SD &LP) Annual performance Plan and Budget

• Ensure Alignment of the budget with the costed organisational APP.
• Develop, implement and monitor SD &LP APP and objectives.
• Facilitate SD & LP budget development, approval and implementation.
• Facilitate and support SD & LP activities and projects implementation.
• Facilitate, authorise and report on SD & LP expenditure accounts and budgets.
• Provide mid-year budget review process input and recommendations.

3. Strategic and Annual Performance Planning of NSDP 2030 Implementation

• Manage the process of compiling and consolidating inputs into the Strategic and Annual Performance Plan in line with the DPME Framework.
• TETA SSP and APP implementation auditing.
• Manage and oversee the development of the DHET/TETA SLA and organisational implementation.
• TETA strategic level and skills forums representation.
• Develop Learning Programmes Implementation Framework.
• Manage the registration of learning programmes as per the regulatory framework.
• Manage the development of the SD&LP Unit APP and the operational plan in line with the Strategic Plan and APP of organisation.
• Manage the process of Annual Report compilation.

4. Compliance and Auditing

• Manage internal and external audits of the organization.
• Attend all audit related meetings.
• Manage requests for information emanating from audits.
• Facilitate responses to performance audit queries.
• Resolve audit queries and provide management responses.
• Conduct internal compliance audits for pre-determined objectives and draft reports for the audits.
• Develop and review TETA Skills development policies and processes, corresponding compliance criteria development,communication, and training. 

5. Discretionary and Mandatory Grants (DG and MG) 

• Develop Discretionary and Mandatory Grant Policies, related SOPs and supporting guidelines.
• Manage the TETA DG process system.
• Drive the TETA DG implementation process end to end (system oversight up to stakeholder recommendations).
• Manage the whole value chain in relation to implementation of MG process.
• Manage the mandatory grant system.
• Manage training of chambers and units regarding system changes.

6. Reporting, System and Data Management

• ]Management of skills development implementation reports (Quarterly to DHET and upon request to DoT).
• Develop action plans on key activities in relation to QMR.
• Ensure data integrity of performance reports submitted to DHET and Auditors.
• Drive the TETA reporting system.
• Manage capacity building of end users.
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Provide technical support and guidance to internal and external stakeholders.

7. Risk Management and Reporting

• Maintain the Unit Risk register, monitor and report progress.
• Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings.
• No repeat findings in the Internal Audit Report and implement corrective action of existing findings.

8. Reporting 

• Monthly Unit report.
• QMR to the DHET.
• Chamber Reports to Chamber Committees.
• Review and consolidation of G&S Report.
• Review Annual Performance Report.
• Review the Annual Report.

9. Management Responsibility

• Identify and monitor team and individual goals.
• Manage staff time, attendance and leave according to policy.
• Ensure completion of performance appraisal of staff on or before the due date.
• Ensure Job profiles are updated and signed annually.
• Ensure communication with department staff and following up department goals.
• Ensure no repeat findings in the AG management report and implement corrective actions on existing findings.
• Ensure no repeat findings in the internal audit report and implement corrective actions on existing findings.

10. Manage Personal and Staff Performance

• Manage, monitor and check on performance agreements development and signature.
• Manage, monitor and check on performance assessments and review implementation.
• Manage, monitor and check on personal development plans submission, approval and implementation.
• Monitor and check on employee capacity needs.
• Manage personal time, leave and attendance registers.

11. Employee Engagement

• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and  measures into individual workplans based on agreed upon objectives.
• Coach and Mentor subordinates.
• Meetings to review implementation of the unit targets.

Requirements

MINIMUM REQUIREMENTS

• Experience and Qualification
• Bachelor’s degree at NQF level 7 in Accounting/Finance/ETD Practices.
• Minimum of 6 years’ experience in Auditing or Education and Training Environment, 3 years of which should be at management level.
• Demonstrable experience in performance information auditing and understanding of Skills Development Sector, preferably within a SETA environment.
• Experience in the skills development sector, preferably within the SETA and public sector will be an added advantage.
• Be prepared to travel and work overtime.

Knowledge and Skills

• Knowledge and understanding of:
• Experience in developing and implementing key processes and demonstrable ability in implementing projects operational processes.
• Standards in performance auditing.
• Guidelines for performance audits.
• Changes taking place in the skills development landscape.
• Organisational compliance to SDA and standards in performance information auditing.
• Relationship management.
• Sound knowledge of financial and budgeting.
• Good customer service and documents management.
• DPME & National Treasury Regulations (Planning and Reporting Frameworks).
• Skills Development Act, Skills Development Levies Act, PFMA , MTSF, NSDP.
• Experience in the transport industry and facilitation of audits will be an added advantage.