Recruitment Vacancies at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS

1. Customer Relations 

• Support to internal and external stakeholders.  
• Liaising with other operational team members to ensure that reports, presentations, and other ad hoc deliverables are completed.
• Provincial linkages and participation (Career Expo’s; Job Fairs; Industry Related Expo’s). 
• Attend and participate in workshops targeting relevant stakeholders.
• Effective relationships management through ad hoc telephonic and electronic queries from learners and stakeholders (internal & external) in a professional manner. 
• Keep stakeholders informed of new development in TETA (charge in legislations, processes, procedures and policies). 
• Support in developing /reviewing and drafting skills development policies, procedures, Standard Operating Procedures and guidelines. 
• Support in preparing the SD and LP Unit inputs for internal and external audits.

2. Mandatory Grants

• Support stakeholders and chambers with system changes. 
• Support the Practitioner with the WSP and ATR report that must be submitted to relevant structures for approval 
• Support compliance with the assessment of WSP and ATR.
• Support the Practitioner with the extension and appeals report that must be submitted to relevant structures for approval.
• Support with the compliance audit for Mandatory Grants.
• Administer and conducting training of business units regarding system changes. 

3. Discretionary Grant

• Support in the development of advertisements for Discretionary Grants and guidelines for applications;  
• Support with the compliance audit for chamber DG recommendations  
• Support with the consolidation/correction of the DG Recommendation Schedule 
• DG Contract Management Workshop support

4. Auditing & Compliances

• Support Auditors with queries and requirements that they may have with regards to the learning Programs. 
• Support in the preparation of audits by collating chamber submissions and relay to auditors while filling informational gaps through searches on Paper trail and other electronic resources.
• Relay auditor’s requests to relevant chambers/units.
• Assist with audit queries, identify, and recommend changes to the Practitioner.

5. Skills Development Facilitator, MG, and DG Roadshows

• Coordination of advertisement for Roadshows and publish it on the website.
• Liaise with stakeholders and send out communications to inform them about the planned Roadshows. 
• Development and manage the RSVP process.
• Assist with the booking of venues, accommodation, transport and other related logistics.

6. Documentation of processes

• Develop templates & processes for SD & LP (DG  & MG Approval Schedule).  
• Submit template to chambers for corrections and update with suggestions provided.  

7. General Administration

• Ensuring effective implementation of filing system and information management within the unit. 
• Drafting of motivation and good specifications for compliance related processes and circulate for approval on RFP system.  
• Circulate documents that require approval on Paper trail for signatures.  
• Provide input and assistance during system scoping and system reviews. 
• Manage staff time, attendance and leave according to the Leave Policy.

8 . Reporting 

• Monthly report to the Practitioner.
• Approved list of approved Mandatory Grant (WSP/ATR) applications.

MINIMUM REQUIREMENTS

Experience and Qualification

• M + 3 qualification in ETD/HRD/HRM or relevant tertiary qualification;
• Minimum of 3 years’ experience in the Education, Training and Development Environment;
• Experience in ETD/SETA environment or Transport Sector will be an added advantage;
• Knowledge of office procedures
• Be prepared to work overtime and travel.

Knowledge and Skills

Knowledge of:

• Skills Development Levy Act.
• Basic Conditions of Employment Act.
• Public Finance management Act.
• Knowledge and understanding of Skills Development Act (SDA), NSDP and QCTO.
• Knowledge of standard office procedures, processes and policies.
• Knowledge of filing systems, contracts management system, records management and administration.
• Ability to operate spreadsheets, word processing at highly proficient level and computing proficiency in: MS Word, MS Excel,  MS PowerPoint, MS Outlook.
• Stakeholder Relations Management.

Skills

• Analytical, problem solving and critical thinking skills.
• Consultation and Facilitating skills.
• Planning, monitoring, and report skills. 
• Presentation, communication and writing skills.
• Project management skills. 
• Strong focus on customers, service, and stakeholder engagement skills.

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KEY PERFORMANCE AREAS 

1. Customer Relations

• Establish and monitor healthy diverse workable internal and external relations.
• Aligned TETA strategies comply with government strategies (NSDP, NDP, HRDP) and Policies.
• Ensure maximum participation of stakeholders in line with the SDA requirements.
• Build a relationship with other external stakeholders (SAQA, QCTO, other SETAs, DOT, DHET).
• Provide relevant and specialised support and advise to all relevant stakeholders.

2. Manage Skills Development and Learning Programmes’ Unit (SD &LP) Annual performance Plan and Budget

• Ensure Alignment of the budget with the costed organisational APP.
• Develop, implement and monitor SD &LP APP and objectives.
• Facilitate SD & LP budget development, approval and implementation.
• Facilitate and support SD & LP activities and projects implementation.
• Facilitate, authorise and report on SD & LP expenditure accounts and budgets.
• Provide mid-year budget review process input and recommendations.

3. Strategic and Annual Performance Planning of NSDP 2030 Implementation

• Manage the process of compiling and consolidating inputs into the Strategic and Annual Performance Plan in line with the DPME Framework.
• TETA SSP and APP implementation auditing.
• Manage and oversee the development of the DHET/TETA SLA and organisational implementation.
• TETA strategic level and skills forums representation.
• Develop Learning Programmes Implementation Framework.
• Manage the registration of learning programmes as per the regulatory framework.
• Manage the development of the SD&LP Unit APP and the operational plan in line with the Strategic Plan and APP of organisation.
• Manage the process of Annual Report compilation.

4. Compliance and Auditing

• Manage internal and external audits of the organization.
• Attend all audit related meetings.
• Manage requests for information emanating from audits.
• Facilitate responses to performance audit queries.
• Resolve audit queries and provide management responses.
• Conduct internal compliance audits for pre-determined objectives and draft reports for the audits.
• Develop and review TETA Skills development policies and processes, corresponding compliance criteria development,communication, and training. 

5. Discretionary and Mandatory Grants (DG and MG) 

• Develop Discretionary and Mandatory Grant Policies, related SOPs and supporting guidelines.
• Manage the TETA DG process system.
• Drive the TETA DG implementation process end to end (system oversight up to stakeholder recommendations).
• Manage the whole value chain in relation to implementation of MG process.
• Manage the mandatory grant system.
• Manage training of chambers and units regarding system changes.

6. Reporting, System and Data Management

• ]Management of skills development implementation reports (Quarterly to DHET and upon request to DoT).
• Develop action plans on key activities in relation to QMR.
• Ensure data integrity of performance reports submitted to DHET and Auditors.
• Drive the TETA reporting system.
• Manage capacity building of end users.
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Provide technical support and guidance to internal and external stakeholders.

7. Risk Management and Reporting

• Maintain the Unit Risk register, monitor and report progress.
• Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings.
• No repeat findings in the Internal Audit Report and implement corrective action of existing findings.

8. Reporting 

• Monthly Unit report.
• QMR to the DHET.
• Chamber Reports to Chamber Committees.
• Review and consolidation of G&S Report.
• Review Annual Performance Report.
• Review the Annual Report.

9. Management Responsibility

• Identify and monitor team and individual goals.
• Manage staff time, attendance and leave according to policy.
• Ensure completion of performance appraisal of staff on or before the due date.
• Ensure Job profiles are updated and signed annually.
• Ensure communication with department staff and following up department goals.
• Ensure no repeat findings in the AG management report and implement corrective actions on existing findings.
• Ensure no repeat findings in the internal audit report and implement corrective actions on existing findings.

10. Manage Personal and Staff Performance

• Manage, monitor and check on performance agreements development and signature.
• Manage, monitor and check on performance assessments and review implementation.
• Manage, monitor and check on personal development plans submission, approval and implementation.
• Monitor and check on employee capacity needs.
• Manage personal time, leave and attendance registers.

11. Employee Engagement

• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and  measures into individual workplans based on agreed upon objectives.
• Coach and Mentor subordinates.
• Meetings to review implementation of the unit targets.

Requirements

MINIMUM REQUIREMENTS

• Experience and Qualification
• Bachelor’s degree at NQF level 7 in Accounting/Finance/ETD Practices.
• Minimum of 6 years’ experience in Auditing or Education and Training Environment, 3 years of which should be at management level.
• Demonstrable experience in performance information auditing and understanding of Skills Development Sector, preferably within a SETA environment.
• Experience in the skills development sector, preferably within the SETA and public sector will be an added advantage.
• Be prepared to travel and work overtime.

Knowledge and Skills

• Knowledge and understanding of:
• Experience in developing and implementing key processes and demonstrable ability in implementing projects operational processes.
• Standards in performance auditing.
• Guidelines for performance audits.
• Changes taking place in the skills development landscape.
• Organisational compliance to SDA and standards in performance information auditing.
• Relationship management.
• Sound knowledge of financial and budgeting.
• Good customer service and documents management.
• DPME & National Treasury Regulations (Planning and Reporting Frameworks).
• Skills Development Act, Skills Development Levies Act, PFMA , MTSF, NSDP.
• Experience in the transport industry and facilitation of audits will be an added advantage.