Administrator: SD Compliance and Auditing (Gauteng) at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS

1. Customer Relations 

• Support to internal and external stakeholders.  
• Liaising with other operational team members to ensure that reports, presentations, and other ad hoc deliverables are completed.
• Provincial linkages and participation (Career Expo’s; Job Fairs; Industry Related Expo’s). 
• Attend and participate in workshops targeting relevant stakeholders.
• Effective relationships management through ad hoc telephonic and electronic queries from learners and stakeholders (internal & external) in a professional manner. 
• Keep stakeholders informed of new development in TETA (charge in legislations, processes, procedures and policies). 
• Support in developing /reviewing and drafting skills development policies, procedures, Standard Operating Procedures and guidelines. 
• Support in preparing the SD and LP Unit inputs for internal and external audits.

2. Mandatory Grants

• Support stakeholders and chambers with system changes. 
• Support the Practitioner with the WSP and ATR report that must be submitted to relevant structures for approval 
• Support compliance with the assessment of WSP and ATR.
• Support the Practitioner with the extension and appeals report that must be submitted to relevant structures for approval.
• Support with the compliance audit for Mandatory Grants.
• Administer and conducting training of business units regarding system changes. 

3. Discretionary Grant

• Support in the development of advertisements for Discretionary Grants and guidelines for applications;  
• Support with the compliance audit for chamber DG recommendations  
• Support with the consolidation/correction of the DG Recommendation Schedule 
• DG Contract Management Workshop support

4. Auditing & Compliances

• Support Auditors with queries and requirements that they may have with regards to the learning Programs. 
• Support in the preparation of audits by collating chamber submissions and relay to auditors while filling informational gaps through searches on Paper trail and other electronic resources.
• Relay auditor’s requests to relevant chambers/units.
• Assist with audit queries, identify, and recommend changes to the Practitioner.

5. Skills Development Facilitator, MG, and DG Roadshows

• Coordination of advertisement for Roadshows and publish it on the website.
• Liaise with stakeholders and send out communications to inform them about the planned Roadshows. 
• Development and manage the RSVP process.
• Assist with the booking of venues, accommodation, transport and other related logistics.

6. Documentation of processes

• Develop templates & processes for SD & LP (DG  & MG Approval Schedule).  
• Submit template to chambers for corrections and update with suggestions provided.  

7. General Administration

• Ensuring effective implementation of filing system and information management within the unit. 
• Drafting of motivation and good specifications for compliance related processes and circulate for approval on RFP system.  
• Circulate documents that require approval on Paper trail for signatures.  
• Provide input and assistance during system scoping and system reviews. 
• Manage staff time, attendance and leave according to the Leave Policy.

8 . Reporting 

• Monthly report to the Practitioner.
• Approved list of approved Mandatory Grant (WSP/ATR) applications.

MINIMUM REQUIREMENTS

Experience and Qualification

• M + 3 qualification in ETD/HRD/HRM or relevant tertiary qualification;
• Minimum of 3 years’ experience in the Education, Training and Development Environment;
• Experience in ETD/SETA environment or Transport Sector will be an added advantage;
• Knowledge of office procedures
• Be prepared to work overtime and travel.

Knowledge and Skills

Knowledge of:

• Skills Development Levy Act.
• Basic Conditions of Employment Act.
• Public Finance management Act.
• Knowledge and understanding of Skills Development Act (SDA), NSDP and QCTO.
• Knowledge of standard office procedures, processes and policies.
• Knowledge of filing systems, contracts management system, records management and administration.
• Ability to operate spreadsheets, word processing at highly proficient level and computing proficiency in: MS Word, MS Excel,  MS PowerPoint, MS Outlook.
• Stakeholder Relations Management.

Skills

• Analytical, problem solving and critical thinking skills.
• Consultation and Facilitating skills.
• Planning, monitoring, and report skills. 
• Presentation, communication and writing skills.
• Project management skills. 
• Strong focus on customers, service, and stakeholder engagement skills.