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UNFPA, the United Nations Population Fund, is an international development agency that promotes the right of every woman, man and child to enjoy a life of health and equal opportunity. UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young ...
Purpose of the consultancy:
The primary objective of the HR Consultant is to execute a variety of HR tasks aimed at enhancing the precision and efficiency of HR administrative processes, thereby contributing to the HR Team’s goals and objectives. As part of the broader HR team, the Consultant will help ensure the smooth operation of client-centric HR services and provide the required coordination for change management processes.
Supervisory arrangements
The HR Consultant will work under the oversight of the HR Business Partner and the guidance of the HR Analysts.
Scope of Work and Description of services and activities
The HR Consultant will be responsible for the below:
- Support realignment design, planning and implementation as required
- Assist with end-to-end recruitment for International Posts.
- The incumbent must have extensive experience in screening and reviewing a high number of CVs/ applications across all levels.
- The incumbent must demonstrate progressive experiencing in facilitating oral interviews and finalising interview reports.
- Engage with the required Country Office HR Focal Points to maintain vacancy rates.
- Route relevant HR documents requiring Regional Director approval to the RD’s Office, along with all necessary supporting documents (Detail Assignment approvals, position creation requests etc.)
- Support the design of a comprehensive standardized induction package and implement effective onboarding and offboarding processes to ensure a smooth transition for employees entering and leaving the organization.
- Contribute to specific HR projects such as HR workshops, performance management initiatives, regional learning plans, etc. as and when required.
- Remain continuously updated on UNFPA policies and guidelines related to recruitment and selection processes (Detail Assignment, Temporary appointments, Fixed-Term appointments, etc.).
- Adhere to the UNFPA's code of conduct, respect confidentiality, and uphold work ethics.
- Perform any other duties as required.
Duration and Working Schedule
- The consultancy period is from August 2023 - December 2023.
Place where services are to be delivered
- All tasks are to be performed at the Regional Office or provided remotely when required - as agreed with the supervisor.
Inputs/ resources to be provided by UNFPA
The UNFPA ESARO Regional Office will provide:
- Required HR documentation, templates, and access to policy documents.
- Office space, desk, and internet connection in the office.
Monitoring and progress control, including reporting requirements
- Weekly participation in briefing meetings with the Regional HR Team as part of the regular team meetings.
- Attendance at relevant Regional Office (RO) focal point meetings and sessions as necessary, coordinating with colleagues.
- Timely submission of monthly progress reports and maintenance of a monthly work plan.
- Engagement in ad hoc meetings and providing status updates as requested by the Regional HR Business Partner.
- Proper organization and storage of all confidential files in the appropriate HR folders within the Shared Drive.
Key Performance Indicators (KPIs):
The performance of the HR Consultant will be evaluated based on the following KPIs:
- Timely and efficient completion of tasks as per the agreed upon work plan.
- Efficiency in supporting end to end recruitment and maintaining vacancy rates.
- Effectiveness in supporting the realignment design and planning process.
- Compliance with UNFPA policies and guidelines in all activities.
Required expertise, qualifications and competence
Education required:
- A completed master’s degree is required with 2 years of relevant experience in HR management, end to end recruitment, administration, coordination and records management, organizational design
- or a completed first university degree programme (such as bachelor’s degree or equivalent) with 4 years of relevant HR/ Organizational design experience;
Required experience and skills:
- Relevant professional / academic / personal experience in human resources topics.
- Fluency in English is required. Knowledge of other languages such as French or Portuguese is an asset.
- Must be able to maintain confidentiality
- Strong analytical and writing skills
- Experience reviewing and analyzing medium to large sets of various data
- Ability to understand and work with systems
- Knowledge of and experience working with excel and similar programs is required
- Previous experience working within the United Nations is an added advantage
- Initiative, sound judgment and demonstrated ability to work harmoniously with staff members from different national and cultural backgrounds.
- Must be a self-starter and be able to take initiative; and have excellent follow-up skills.
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
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