Non Trade Creditors Supervisor - Midrand at Dis-Chem Pharmacies

Dis-Chem Pharmacies in Midrand has an opportunity available for a Non-Trade Creditors Supervisor to join their team. Maintain administration of invoices to be paid, vendor information, communication and other relevant filing including general creditor’s duties while supervising the team and paying vendor accounts.

Minimum Requirements…

Essential:

Grade 12 / Matric or Senior Certificate

2 – 3 years’ experience in a similar role

Advantageous:

• Relevant Accounting Qualification
• SAP and Best Reconciling program experience and experience in Managerial / Supervising role

Job Specification…

Oversee Proposals

• Reviews proposals done by Non-Trade Creditors Clerks and hand it over to Management.
• The following needs to be checked on the Vendor Line Item Display - FBL1N:
• Ensure document dates are correct,
• Ensure all invoices are captured with a proper descriptive text,
• Ensure all invoices are authorized by a Director if not make sure that Read Soft audit trail is printed to show that the Director has authorized the invoice,
• Ensure the Best recon sheet agrees with the Statement,
• Ensure the Best payment sheet balances to what needs to be paid on the Vendor line item display,
• Ensure all Vendors Accounts for payments are correct on the Vendor Proposal,
• Ensure the Non-Trade Creditors Clerks and COD Clerks ticked that they checked the Banking details are correct to the invoices,
• Ensure there is a payment total on the Proposal,
• Ensure 2 Proposals are handed in and that the 2 Proposal numbers agree and that the totals agree.

Administration

• Balance the list of payments for the day received by the Supervisor to the Non-Trade daily Payment list.
• Handling and keep track of all the manual payments and ensure the invoices and payments are on Read Soft / SAP.
• Maintain the Non-Trade Supplier list and assist the Manager with allocating the new Vendors to the Non-Trade Creditors Clerks.
• Load all Non-Trade Creditors Statements as per standard operating procedures.

Non-Trade Vendor Administration

• Accurately open new Non -Trade Vendors on SAP as per standard operating procedures.
• Keep all relevant documents on File as per standard operating procedures.
• Maintaining Vendor Master Data on SAP as per standard operating procedures.

Customer Service

• Assist team, department, colleagues and supplies with relevant queries.
• Assist and resolve queries received from all Managers/ Director relating to the department in a timely manner.
• Assist and resolve queries with Suppliers as it appears.

Payments

• Assist with the following:
• Approve payments on Best, as per standard operating procedures,
• Post Payment runs (F110) on Sap, as per standard operating procedures.

Competencies

Essential:

• People management and Financial Accounting knowledge.
• Attention to details
• Excellent organizing skills
• Ability to work under pressure
• Deadline driven
• Trustworthy and honest
• Self-motivated

Special conditions of employment:

• South African citizen 
• MIE, clear criminal and credit
• Driver’s license and/or own reliable transport

Remuneration and benefits:

• Market Related Salary
• Medical Aid
• Provident Fund
• Staf Account