Office Administrator (12 Months Contract) (Re-Advertisement) Ref: NICD1123/002-09 at NHLS

To provide general services administration support to the business in order to facilitate communication between departments and create an audit trail. 

Key Job Responsibilities: 

•  Support the collation of information from the different Centre’s and Division within the Institute 
•  Work as part of a team to facilitate sound administration on assigned projects 
•  Support reasonable request from the line manager 
•  Facilitate proper reporting-management and report writing 
•  Keep and maintain efficient administrative support to the business to ensure maximum efficiency and smooth running of the office 
•  Handle general incoming and outgoing correspondence including taking any necessary action and maintaining accurate records 
•  Develop and maintain relationships with key stakeholders within NICD NHLS, and other relevant organizations in order to improve administrative processes, communications and information flows 
•  Responsible for organizing meetings and workshops from conception through to completion, including liaison with international coordinators/ budget holders, suppliers and venue; also including liaison with participants and organizing travel and accommodation 
•  Perform routine administrative (minute taking, filling, faxing, follow up on outstanding issues etc.) duties for the business to ensure that the office operates smoothly 
•   Support preparation of operational reports and schedules, formatting and compiling monthly/ project reports to ensure efficiency and to collate documents and make sure they get handed in on time. 

Minimum requirements and key competencies: 

•  Grade 12 with Office Administration Certificate 
•  Diploma or Degree in Office Administration advantageous 
•  Two years of office admin experience 
•  Experience in a medical environment (desirable) 
•  General office administration procedures 
•  MS Office, including Outlook 
•  Ability to work independently as well as in a team 
•  Communication skills 
•  Planning and organizing skills 
•  Interpersonal skills 
•  Attention to detail 
•  Computer literacy (MS Office) 
•   Ability to work in a pressurized environment 
•  Time management.