Office Administrator -Marketing at Beekman Group

We’re looking for an Office Administrator to join our Marketing Department, where you’ll play a key role in ensuring the smooth and efficient day-to-day operations of the team.
About the Role

• As the Office Administrator – Marketing, you will provide essential administrative support across a wide range of functions including documentation, reporting, scheduling, communication, and systems coordination.
• The role requires strong organisational skills, attention to detail, and the ability to work collaboratively with cross-functional teams to meet tight deadlines and support the delivery of marketing objectives.

Key Responsibilities

• Coordinate daily administrative tasks to support the marketing team
• Maintain and update marketing databases, documents, and filing systems
• Act as the department MS365 Superuser
• Schedule meetings, coordinate appointments, and arrange travel and accommodations as needed
• Support project coordination and assist with research and data collection
• Compile reports, track team metrics, and monitor marketing budgets
• Process invoices, purchase orders, and department timesheets
• Manage internal communications and share departmental updates
• Track marketing inventory and manage stock levels
• Collaborate across teams to ensure effective workflow and communication

Position Requirements

• Strong organisational and time-management skills
• High attention to detail with the ability to meet tight deadlines
• Excellent communication and interpersonal abilities
• Proficiency in MS Office 365 and general office software
• Previous experience in an administrative or office coordination role