Office Manager/Executive PA at 99C

Key Responsibilities:

Executive Support & Administration

• Provide comprehensive PA support to Executive Committee including calendar management and scheduling
• Prepare board meeting agendas, minutes, and action items
• Handle confidential correspondence and documents with discretion
• Coordinate executive travel and visa applications
• Prepare executive presentations and reports
• Assist Executives with ad hoc requirements

Team Leadership & Development

• Supervise and mentor office services team (Office Administrator, Receptionists, Support Staff)
• Conduct performance reviews and provide constructive feedback
• Manage team schedules and leave coordination
• Identify training needs and foster positive team culture

Facilities & Operations Management

• Oversee all building systems, infrastructure, and office space planning
• Develop and implement preventive maintenance programs
• Implement and maintain OHS compliance and security protocols
• Coordinate office renovations, improvements, and business continuity planning

Financial Management & Strategic Planning

• Develop and manage annual office operations budget with cost-saving initiatives
• Monitor expenditure, approve purchase orders, and prepare monthly financial reports
• Lead office improvement initiatives and implement new systems and technologies
• Plan and execute company events, monthly staff celebrations, and bar nights

Job Requirements:

Qualifications

• Diploma/Degree in Business Administration, Facilities Management, or related field

Experience

• 5+ years of experience in office/facilities management
• 3+ years of experience in team leadership roles
• Previous PA/EA experience supporting executives
• Experience with budget management and vendor contract negotiations
• Experience in project management and OHS compliance
• Event planning experience is essential