Office Manager/Reception/PA - Randburg at Prostaff Holdings (Pty) Ltd

Minimum requirements for the role:

• The successful candidate must have a matric with good attention to detail.
• Previous experience having worked as a Receptionist/Office Administrator managing the reception as well as all office administration is essential.
• Must be computer literate and have basic excel skills.
• Must be able to multi-task and have good communication skills as the person will be liaising with customers.
• The successful candidate should have a confident and likeable personality being able to build relationships both internally with colleagues and customers.

The successful candidate will be responsible for:

• Managing and overseeing the reception and office administration within the company as well as assisting senior management with PA duties.
• Transferring calls to the relevant departments.
• Replying to emails from customers and forwarding them to the right person.
• Liaising with customers regarding products and queries.
• Preparing and sending weekly invoices, delivery notes, local purchases and documentation to the Durban office.
• Working closely with the finance department handling finance administration.
• Booking flights and preparing itineraries for directors and staff from time to time.
• Ordering company refreshments and groceries as well as stationery for the office.
• Reconciling and managing petty cash.
• Monitoring and recording all petty cash sales for the accounts department.
• Assisting with booking car rentals for the sales staff from time to time.
• Handling and organising all company functions.
• Planning year-end functions for the company as well as setting up meeting rooms for meetings and conferences.
• Booking and maintaining training records.
• Ensuring that all office equipment that is not working is reported and fixed.
• Logging support calls with the it company when needed.
• Maintaining office printers and scanners.